Education Program Coordinator - ACI Division of Allergy and Clinical Immunology

This involves collaboration with the Program Directors and Assistant Program Directors responsible for fellow selection, appointments, and credentialing. This requires filing for participation in the NRMP, updating the AMC Fellowship web

pages and online resources, and completing ERAS, the online application process. Fellowship retreats and training sessions are provided for the administrator. MGB Department of Medicine policies on Fellowship selection must be

strictly adhered to, and appropriate signatures must be secured, maintained and on file for all applicants. The individual will ensure that fellow recruitment, orientation, scheduling, and credentialing processes are successfully implemented; assist the Program Directors with Fellow compliance with academic requirements and hospital regulations; record and report completion, performance evaluations, and confidential disciplinary actions.

New Fellows and Transitioning Fellows: This involves credentialing, orientation, and licensing all incoming clinical and research fellows, promoting and documenting for continuation for all ACGME fellows, as well as documenting graduating fellows as being ready for independent practice.

• Collaborates with internal stakeholders, such as medical staff, department heads, and education committees, to identify educational needs and help with developing comprehensive medical education programs.
• Ensures moonlighting approvals are compliant with risk management, ACGME regulations, and fellowship training program leadership approval.
• Prepares and distributes clinical rotation, consult, call, clinic, conferences, and vacation schedules for fellows, and assists in the coordination of teaching faculty schedules.
• Prepares and updates the Fellowship Training Program Handbook, including rotation goals and objectives, training and research activities and requirements, as well as relevant division/departmental/hospital policies and procedures.

• Coordinates the year-end annual evaluation of the program; documents program initiatives, feedback and formal response to recommendations and/or complaints of faculty and fellows.
• Plans graduation events, secures diplomas for completion of training, documents Board status of all clinical andresearch fellows, and updates the active vs. completed ACGME fellows' records and retention requirements, as well as the ACGME ADS website. Plans fellowship training program retreats, and reunions at the annual American Academy of Allergy, Asthma, and Immunology conference.
• Maintains details regarding future employment and contact information of all current and former fellows.

The ACGME requires the documentation of training of all Fellows enrolled in accredited programs, and the incumbent must understand and keep the program up-to-date in the reporting system. Additionally, as it relates to ACGME policies & reporting requirements, they will be expected to:

• Complete annual online ACGME WebADS surveys
• Maintain personnel files on clinical fellows and ensure that evaluation folders for all ACGME fellows contain all required documentation, such as procedure and case logs, ABAI evaluation sheets, in-training exam results, clinical evaluations, and evaluations of research training, etc.
• Maintain records of fellows' conference attendance, presentations & required bi-annual meetings with the program directors.
• Directly responsible for the coordination of conference room AV setup, and food deliveries (when applicable), for all education-related conferences.
• Organize & document monthly conference schedules (coordinating dates, times, speakers, topics, & attendance log)
• Manage patient surveys, feedback from conferences, and evaluations of fellows and faculty.
• Coordinate retreats, seminars, and education programs as required.
• Ensure timely completion of fellow, faculty, and rotation evaluations as well as end of year evaluations and surveys.
• Assist in the development of competency-based initiatives and maintain records of competency assessment.
• Coordinate feedback on continuous quality improvement with the fellows and faculty.
• Monitor compliance with the fellows' duty hours and ensure that fellows complete required surveys and documentation.
• Prepare the ACGME reaccreditation report; prepare all required documentation for the ACGME site visit, Internal GME review, and site visits by other outside reviewing agencies.
• Coordinate and collect data on clinical consultations by faculty and fellows and help ensure updates to consult coverage schedules.
• Information technology - the incumbent must be facile (or willing to learn and become quickly familiar) in the use of Microsoft Office and all MGB applications and systems,resourceful in gaining any new training required, and innovative in designing online resources and evaluations for the training program.