Project Support Specialist

Apex Companies LLC isseekinga highly motivated administrative professional to provideboth office administrative support and projectsupportfor a variety of departments within our Vancouver, Washington office.The ideal candidate will havedemonstratedexperience in providing excellent customer service andtaking initiative to fulfil a variety ofresponsibilities.

Project/OfficeSupport Specialist

• Location:Vancouver, WA.
• Employment Type:Full-time
• Role Purpose:To act as the "bridge" between the technical teams and the administrative/financial side of the business.

Your Responsibilities as a Project Support Specialist/Office Administrator:

Project SupportResponsibilities

• Take initiative in learning project coordinationand project support tasks.
• Prepare and support project-related administrative tasks.
• Assembleand produce project documents (electronic and hard copies).
• Sample management -data entryincluding database management.
• Organize andmaintainfieldequipment room.
• Assistin tracking project timelinesanddeliverables to help ensure on-time completion.
• Maintainaccuraterecords, files, and project data in internal systems and shared platforms.
• Familiarity with contracts toreview foraccuracy, consistency, and formatting.

Office Administrator Responsibilities

• Have aprofessional, enthusiastic, organized, and communicativepresencewith office visitors and staff.
• Manage officemail, deliveries,supplies,and kitcheninventory.
• Maintain cleanliness in shared officespaces andcoordinate office maintenance promptly withofficemanager.
• Organize, plan, and leadoffice eventsto promote comradery andcoordinate with other offices for company events.
• Coordinate with office Green Team regardingoffice initiatives and creativeGreen Teamopportunities.
• Support communicationtohelp coordinate activities, equipment,and resources across departments.
• Identifyopportunities to improve administrative processes and project documentation workflows.

What we're looking for:

• Bachelor's Degree and 4+ years of relevant experience.
• Experience performing GL accounting and financial reporting
• Highly organized and strong attention to detail-Independent thinker/self-motivated
• High degree of professionalism.
• Excellent written and verbal communication skills
• Proficient with MS Office/Excel (PowerPoint is a plus)
• Familiarity with one or more accounting operating systems. Deltek Vision experience is highly desired.

Why you'll love working for us:

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2,000+ employee national firm with 70+ locations across the US.

Apex job title: Project Support Specialist/Office Administrator

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