DOT Compliance Specialist

Cleveland Brothers, the largest Cat dealer in Pennsylvania, northern West Virginia, and western Maryland, has an immediate opportunity for a DOT Compliance Specialist.

Position Summary:

The DOT Compliance Specialist is responsible for administering and maintaining Cleveland Brothers fleet and driver compliance programs in accordance with Department of Transportation (DOT), Federal Motor Carrier Safety Administration (FMCSA), and applicable state regulations. This role serves as the internal subject matter expert on DOT compliance, ensuring driver qualification, hours of service, inspections, incident reporting, and regulatory documentation are accurately maintained across multiple systems. Working closely with the Fleet Specialist, Safety, and leadership teams, the DOT Compliance Specialist supports safe, compliant fleet operations through proactive monitoring, training, reporting, and continuous improvement efforts.

Primary Responsibilities:

• Ensure Compliance with DOT, FMCSA, and State Regulations
• Develop and implement internal fleet compliance policies and procedures.
• Serve as the internal subject matter expert on DOT and FMCSA regulations, staying current on regulatory updates and changes.
• Monitor CSA scores and BASIC data accuracy, including management of DataQ submissions for contested violations.
• Driver Qualification
• Maintain driver qualification files, including MVRs, medical cards, CDLs, and annual review documentation.
• Monitor Samba alerts and manage driver onboarding and records across systems such as Samsara, Holman, JJ Keller, Samba, and ADP.
• Inspections & Reporting
• Monitor driver logs, Hours of Service compliance, DVIRs, and vehicle maintenance records.
• Maintain vehicle registration, licensing, and other required compliance documentation and reporting.
• Driver Training
• Provide training on Hours of Service, ELD/logbook usage, and DOT safety requirements.
• Conduct safety meetings, distribute compliance communications, and provide ongoing coaching and guidance to drivers.
• Monitoring
• Oversee Samsara data management, compliance monitoring, and alert reporting.
• Identify and monitor borderline drivers while maintaining compliance records and program documentation.
• Incident Reporting and Investigation
• Serve as the primary point of contact for vehicle incidents and accident reporting.
• Assist with accident investigations, track violations and trends, support corrective actions, and ensure required incident reporting is completed.
• Roadside Inspection
• Review and sign roadside inspection reports, notify leadership when necessary, and support corrective action follow-up.
• Active participant in department initiatives and supporting the Fleet Specialist
• Collaborate on departmental initiatives and provide ongoing support for fleet operations, compliance, and safety objectives.

Skills / Knowledge / Qualifications:

• Education

High School Diploma or equivalent required. Associate or bachelor's degree in safety, transportation, supply chain, or related preferred.

3+ years of DOT compliance or transportation operations.

• DOT & FMCSA Regulatory Experience

Working knowledge of DOT, FMCSA, and state transportation regulations. (DQ Files, HOS, CSA/BASIC, Inspections, Accident Reporting)

• Technology Proficiency

Proficiency with fleet, safety and compliance systems, such as Samsara, Samba, and JJKeller, with the ability to manage alerts, dashboards and records across the systems.

• Analytical Skills

Ability to analysis and interpret fleet date/metrics, review driver logs, DVIRs, and telematic reports. Identify trends and compliance risks. Monitoring driver compliance.

• Communication and Coaching Skills

Effective communicator with experience delivering driver training, participating in safety meetings, and providing ongoing coaching related to DOT requirements, ELD usage, and safe driving practices.

• Off-hour responsiveness is required.

Why Join the Cleveland Brothers Team:

• Market Leading Benefits Package: Medical, dental, vision, life insurance, 401(k) match, short- and long-term disability, health savings account, PTO, Profit Sharing Account.
• Advancement: Take your career to the next level with a dynamic organization that wants to see you succeed! In addition to room to grow in this role, there are limitless opportunities across 29 locations whether you want to move up, or into another division of the company.
• Stability - Cleveland Brothers has been around for 75 years. Experience tremendous job security in an essential role with an organization that is around for the long haul.

About Us: For nearly 80 years, Cleveland Brothers Equipment Co., Inc. has proudly served as the exclusive Cat dealer for western, central, and northeastern Pennsylvania, northern West Virginia, and western Maryland. Since 1948, we've built a legacy as a trusted partner in the construction, mining, forestry, and agricultural sectors.

From our 30 locations, we deliver comprehensive solutions, including high-quality new, used, and rental equipment, genuine parts, and expert service.

Beyond our extensive machinery offerings, we provide diverse solutions, such as industrial engines and generators all supported by our knowledgeable team of professionals.

At Cleveland Brothers, we're more than a dealer; we're your dedicated partner committed to helping you achieve your goals. Discover how we can support your operations at www.ClevelandBrothers.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.