Academic Records Officer II - College of Law

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Bachelor's degree and four (4) years of experience with one (1) year of experience working with student information system or equivalent relational database or Master's degree and one (1) year of working experience with a student information system or equivalent relational database.

• Provides administrative support to the day-to-day operations of the College of Law Registrar's office to ensure that academic and student records are maintained in a fashion that ensures data integrity and facilitates appropriate access.
• Manages processes and procedures that result in modification of student, curriculum, and course records including receiving and recording grades in PantherSoft (PS). Assists in phases and functions of student matriculation, course creation, and registration in PS. Keys in transfer credits for newly admitted students. Maintains a current understanding of federal, state, and institutional policies, and regulations as they are related to academic procedures and records.
• Engages in activities to ensure the integrity of student, curriculum and course records in the PeopleSoft Campus Solutions system or other ERP software systems. Addresses student, staff, and faculty questions as they relate to academic records and maintenance processes, procedures, and policies. Refers complex records or registration issues to the appropriate constituent(s).
• Assists with EMS and space scheduling for the College of Law, including coordinating room assignments, maintaining scheduling records, responding to space requests, and helping ensure the accurate use of instructional and event spaces in support of academic and administrative operations.
• Processes registration activities for the Legal Studies Institute (LSI) and assists with the Juris Master (JM) and Master of Science in the Law of Technology (MSLT) programs. Manages student enrollment and registration processes for LSI and supports related processes for the JM and MSLT programs. Generates reports on data relating to the LSI program. Processes, records, and maintains accurate JM, LSI, and MSLT student records, including records related to enrollment, academic progress, and grades.Provides faculty support during final exams including proctoring, printing, and finishing services.
• Serves as lead for imaging software (perceptive content) maintenance and adheres to procedures that ensure documentation is maintained effectively. Provides access to law student records in compliance with the Family Education Rights and Privacy Act (FERPA). Oversees the implementation processes and procedures to ensure that documentation is maintained effectively in the imaging software.
• Maintains College of Law Registrar's policy and procedure manual up-to-date and ensures documentation is maintained accurately.
• Manages the FIU Law Registrar email account. Serves as a contact for questions relating to student enrollment. Processes add/drop requests for JD students.
• Assists with updating student's Panther Degree Audit (PDA).
• Develops and maintains a comprehensive database and schedule calendar for individual state Bar requirements and completes forms as necessary. Assists with completing Dean's certifications.
• Collects, compiles, and reviews all student documents submitted for residency reclassification. Communicates with students regarding pending or missing documentation and informs them of final decision.
• Assists with the maintenance and permanent security of each matriculated student's official academic record including official documents pertaining to student promotion, disciplinary actions, leaves of absence, withdrawals, and other changes in status. Coordinates meetings between students and administrative faculty as needed. Refers complicated exception requests to COL registrar when external input is required, or the conditions are novel.
• Prepares and compiles data and statistics on enrollment and attrition for various reports including University and College reports and for external agencies including ABA and US News Reports.
• Assists the with the coordination of diplomas for graduation and helps certify that all students have met institutional graduation requirements.
• Ensures confidentiality of student records in compliance with the Family Educational Rights and Privacy Act (FERPA). Maintains a current understanding of federal, state, and institutional policies and regulations as they relate to academic procedures and records.
• Promotes organization policies and procedures in compliance with local, state, and federal rules and regulations. Advises University personnel regarding the development and implementation of regulatory strategy, potential areas of regulatory concern, and new government/regulatory developments.
• Maintains a current understanding of policies and procedures in compliance with local, state, and federal rules and regulations as they related to academic procedures and records.

Bachelor's degree and four (4) years of experience with one (1) year of experience working with student information system or equivalent relational database or Master's degree and one (1) year of working experience with a student information system or equivalent relational database.

Knowledge of PeopleSoft.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Criminal Background Check

Ability to work evenings and weekends.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.