Threat Assessment BIT Coordinator

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 05-26-2026

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The UCSC Office of Risk Services and Occupational Health supports the campus community by identifying, assessing, mitigating, and monitoring risks that could impact the institution's faculty, staff, students, operations, assets and reputation. The department recommends strategies to reduce or eliminate risks, and administers the university's insurance programs to facilitate maximum recovery from accidental losses.

The UCSC Risk Services and Occupational Health Office advises the campus community through an enterprise risk management framework to provide a holistic approach to institutional risks. By strategically managing risk we can strengthen the campus safety culture, protect the campus community and support the university's mission by minimizing potential losses and ensuring compliance with applicable laws, regulations, and policies.

More information can be found at: https://riskservices.ucsc.edu/

JOB SUMMARY

Under the general supervision of the Executive Director of Risk Services and Occupational Health, the Threat Assessment BIT (Behavioral Intervention Team) Coordinator supports and coordinates the campus Behavioral Intervention Team's threat assessment and intervention efforts. The coordinator manages an efficient process for the collection and tracking of critical information that will be provided to the BIT for deliberations and action planning. The position is responsible for supporting multidisciplinary case management, coordinating communication across campus partners, and referring individuals to appropriate services.

The Threat Assessment BIT Coordinator contributes to the development, implementation, and continuous improvement of threat assessment processes, including documentation standards, communication protocols, and response procedures. The Threat Assessment BIT Coordinator evaluates program effectiveness, supports policy and procedure development, conducts outreach and training, and builds collaborative relationships across academic, administrative, and public safety units to enhance the University's capacity to prevent and respond to potential threats of violence risks.

APPOINTMENT INFORMATION

Budgeted Salary: $71,600 - $85,550/annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: ENTERPRISE RISK MGT ANL 3 (007204), Grade 21

Travel: Never or Rarely

JOB DUTIES

70% - Case Coordination

• Review and Triage BIT Referrals and BIT Reports of concern.
• Coordinate the initial BIT response through data collection, intake, risk screening, and consultation with team members and subject matter experts.
• Conduct comprehensive case coordination, including developing case management plans, tracking action items, and ensuring timely follow-up.
• Collaborate with key campus partners to assess and provide support to respond to potential threats of violence.
• Facilitate communication among BIT members and campus stakeholders, including urgent notifications, ad hoc meetings, and ongoing case updates.
• Coordinate with internal and external subject matter experts to support case analysis, threat assessment, and intervention strategies.
• Maintain proactive, ongoing communication with departments regarding behaviors of concern, ensuring appropriate follow-up and continuity of care.
• Schedule and coordinate interviews and meetings with involved parties and department representatives, as appropriate.
• Monitor case progress and support ongoing evaluation of individuals of concern based on established risk levels and intervention plans.
• Document all case-related activities, including intake, communications, decisions, and outcomes, in a secure and confidential database.
• Maintain detailed and accurate records, including meeting minutes, activity logs, and documentation of notifications, in compliance with legal, regulatory, and UC policy requirements.
• Ensure proper handling, storage, and retention of sensitive information, maintaining strict confidentiality and privacy protections.
• Utilize database and reporting systems to track case activity, support compliance (e.g., Workplace Violence Prevention policies), and generate reports.
• Serve as a liaison to campus departments by providing guidance on BIT processes, reporting protocols, and response procedures.
• Prioritizes new cases for BIT and Ad Hoc meetings.
• Complete an Intake form for each new case and enter it into the secure database.
• Emails or texts the BIT to notify of urgent changes in case status or to arrange ad hoc meetings.
• Follows up on action items from meetings.
• Coordinates and enlists external resources and experts for case analysis and management.

30% - Program Management, Research, and Training

• Research, monitor, and analyze relevant laws, regulations, UC policies, and emerging best practices related to behavioral threat assessment and workplace violence prevention.
• Evaluate and continuous improvement of BIT processes, including case coordination workflows, communication protocols, and response procedures.
• Develop, implement, and maintain systems for case tracking, documentation, and data management, including secure database oversight.
• Conduct post-case and programmatic analysis to identify trends, gaps, and opportunities for process and program enhancements.
• Prepare complex reports, briefings, and recommendations to support strategic decision-making and program development.
• Support the development, implementation, and assessment of workplace violence prevention policies and coordinated response systems.
• Assist with risk analysis, program development, and strategic initiatives related to violence prevention and behavioral threat management.
• Develop educational materials and outreach strategies to promote awareness and reporting of behaviors of concern.
• Collaborates with campus partners to identify training needs, target audiences, and appropriate content for prevention and intervention efforts.
• Build and maintains relationships with internal and external stakeholders to support data sharing, coordination, and program effectiveness.
• Manages multiple projects and priorities simultaneously, ensuring timely completion and alignment with organizational goals.
• Ensure all program activities, records, and reporting practices comply with confidentiality, privacy laws, and record retention requirements.
• Provides support of management of program development with risk analysis and research coordination.
• Develops and coordinates risk programming and analysis.
• Develops and implements campus education and outreach programs in coordination with BIT related to violence prevention, as applicable.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience and/or training.
• Demonstrated experience with workplace violence prevention or threat assessment programs.
• Experience, or demonstrated skill in designing, developing, and conducting effective workplace violence awareness trainings.
• Thorough knowledge of the threat assessment profession, insurance, and/or risk assessment.
• Knowledge of best practices and methodologies for gathering and analyzing information and writing reports.
• Demonstrated skills in analyzing, researching, and synthesizing large amounts of data for preparing sound and relevant proposals / analyses.
• Proficient skill in the use of software applications such as MS suite, Google suite, social media platforms, and behavioral intervention software.
• Demonstrated skills in attention to detail.
• Strong verbal communication skills required to present information in a clear and concise manner.
• Strong writing skills necessary to compose and deliver program materials, which are logical, concise, grammatically correct and accurate.
• Ability to work collaboratively as part of a team as well as part of a university-wide community.
• Demonstrated ability to multi-task with demanding timeframes and work calmly under pressure while maintaining excellent working relationships and managing multiple investigations and deadlines.
• Demonstrated ability to think critically to gather and organize information, conduct analysis, and make recommendations on issues that are complex.
• Ability to coordinate resources during and after potential threats of violence situations and respond quickly as incidents unfold.
• Ability to exercise good judgment. Demonstrate a high level of integrity and professionalism, with a demonstrated strong commitment to ethical decision-making in all aspects of work.
• Ability to handle issues that are confidential and time-sensitive with tact, sensitivity, and discretion. Demonstrated ability to use discretion to keep appropriate records and maintain the confidentiality of all reports in accordance with UC policy and applicable laws and policies related to privacy and record retention.
• Ability to coordinate workplace violence threat assessments. Ability to track crisis response activities and coordinate an effective and appropriate response.

PREFERRED QUALIFICATIONS

• Demonstrated understanding of the challenges faced by higher education organizations and/or other organizations addressing the threat of violence.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work all scheduled hours on-site.
• Ability to work occasional evenings and weekends as directed.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.