New

Administrative Assistant

Modern Technology Solutions, Inc.
401(k)
United States, Ohio, Dayton
May 05, 2026
Modern Technology Solutions, Inc. (MTSI) is seeking an Administrative Assistant for our Dayton, OH office. Position Overview The Administrative Assistant handles a variety of administrative tasks to support the efficient operation of an office. Key responsibilities include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining filing systems. Required skills include proficiency in Microsoft Office, strong organizational abilities, excellent communication skills, and attention to detail. Previous experience in an administrative role is preferred. The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Role and Responsibilities Responsibilities and duties may include, but are not limited to: -Assist in managing calendars, scheduling appointments, and coordinating meetings. -Prepare and process correspondence, presentations, reports, and documentation. -Handle communications by responding to emails, phone calls, and inquiries in a professional manner. -Maintain and update operational records, including databases and filing systems. -Conduct research and compile data to support projects and decision-making processes. -Collaborate with internal and external stakeholders to facilitate effective communication and task execution. -Manage vendor relationships, purchase orders, and invoicing in support of office operations. -Ensure compliance with organizational policies and procedures within all administrative practices. -Support business unit leads with administrative tasks. Front Office Tasks Greets employees and visitors and directs them to the proper person or department and handles incoming telephone calls Is the first person a visitor meets or speaks with and is critical to ensuring that the first impression of the organization is lasting and positive Maintains visitor control logs Maintains conference room schedules and assists with meeting preparations Create and update documents, spreadsheets and PowerPoint charts Coordinates staff meetings and conference calls Works on various administrative projects for the company as needed Distributes mail; receives and distributes supplies and other incoming packages Follows standard company practices and procedures Coordinate events for employees Assist the Office Administrator with MWR event preparation Schedule, plan,andexecutemonthlyunfundedDayton OfficePotlucks Upload event photostoGetConnected and do write ups for MTSI newsletter Assistwith orderingitemsfor the office or eventsas needed Assist with Badge PIN assignmentin Virtual Keypad Assist with Badge creation in Aurora Request content for and update MTSI Dayton awareness slides for television in kitchen AssistSocial ResponsibilityLeadswith tasks, asrequested Core working hours are within 7am - 5pm, M-F Required Skills* -Functional and operational proficiency in job duties -Project and program implementation -Resourcefulness in resolving issues -Independent work capability -Knowledge of organizational processes and goals -Problem-solving and analytical skills -Leadership in project tasks -Strong computer skills -Effective communication (oral and written) -Interpersonal skills and teamwork Required Competencies All MTSI employees are required to be skilled in the following core competencies: -Collaboration/Teamwork: Engages others across roles through communication and mutual respect, shares insights, enabling effective teamwork to ensure collective success.(teamwork) -Technical and Functional Skills: Leverages technical and functional expertise to deliver high performance, addresses challenges, and supports business needs while pursuing continuous skill development. (domain knowledge) -Entrepreneurialism: Fosters innovation, evaluates ideas, and advances initiatives with sound judgment and organizational awareness to drive growth and impact. (innovation) -Communication: Communicates clearly and effectively, fostering understanding, collaboration, and alignment through active listening and impactful messaging. (effective communication) -Customer Focus: Prioritizes customer needs, builds trust, and delivers exceptional service by using insights to drive improvements and strengthen relationships. (customer insight) Qualifications -Bachelor's Degree & 2-5 years of experience in related field -OR Master's Degree & 0-3 years of experience in related field -OR equivalent total experience in related field -Newly hired MA/MS graduates are typically matched here. Physical Requirements -Frequent sitting for long periods using computer keyboard, teleconferencing, Microsoft teams, telephone etc. -Regular standing and walking to file documents, make copies, meet with leaders / employees in other parts of the building etc. -Keyboarding - Entering text or data into a computer or other machine by means of a traditional keyboard. Traditional Keyboard refers to a panel of keys used as the primary input device on a computer, typographic machine, or 10-Key numeric keypad. -Work is performed in an office environment and requires the ability to operate standard office equipment. -Some work may require moving and lifting of heavy objects. Please Note:U.S. Citizenship is required. #LI-HP1 Interesting Work: Our co-workers support some of the most important and critical programs to our national defense and security. Values: Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry. 100% Employee Owned: We have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year. Great Benefits - Most Full-Time Staff Are Eligible for: Starting PTO accrual of 20 days PTO/year + 10 holidays/year Flexible schedules 6% 401k match with immediate vesting up to $9k annually Semi-annual bonus eligibility (July and December) Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account Up to $10,000 in annual educational reimbursement Other company funded benefits, like life and disability insurance Optional zero deductible Blue Cross/Blue Shield health insurance plan Track Record of Success: We have grown every year since our founding in 1993. Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide. For more information about MTSI, please visit www.mtsi-va.com MTSI embraces nine core values including our first core value of Employees come first. Consistent with our Core Values, we are committed to Equal Opportunity, making decisions without regard to race, color, religion, sex, national origin, age, military/veteran status, disability, or any other characteristics protected by applicable law. MTSI is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants and employees with physical and/or mental disabilities.