Administrative Assistant III

Position Details
University of Colorado | Denver
Official Title: Administrative Assistant III
Working Title: Administrative Assistant III
FTE: Full-time
Salary Range: $49,944 - $55,202
Position #00746419 - Requisition #39854

About the University of Colorado - Denver
The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

Job Description
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *
The Center for Innovative Design and Engineering (CIDE) is a program within the Department of Biomedical Engineering, College of Engineering, Design and Computing, University of Colorado. Our mission is to empower individuals with disabilities to achieve their highest potential through the use of assistive technology, by providing exemplary clinical services, consultation, education, research and innovative technology development.
This full-time position will work in the CIDE office located on the CU Denver Auraria Campus, 1201 5th Street, Denver, CO 80204. The Administrative Assistant III will be responsible for providing organizational, programmatic, and administrative support to the faculty, staff and project leaders at CIDE.

Administrative Assistant III
What you will do:
Examples of work performed:
* Support all aspects of both the Assistive Technology (AT) loan library and childcare loan library including daily circulation, inventory management, database management, generating waitlist reports, satisfaction surveys, troubleshooting devices, and arranging for repairs when indicated.
* Regularly interact with program customers, collaborators, stakeholders, and patrons to ensure high quality support, services, and satisfaction.
* Communicate effectively with the team to refer inquiries, clarify task requirements, and report on progress.
* Conduct needs assessment to determine current and future AT library needs and assist with budgeting and allocation.
* Purchase new AT equipment and enter items into inventory.
* Assist with development of loan library instructional resources to support AT implementation in birth - 21 environments.
* Create, distribute, and analyze surveys for a variety of program purposes including customer satisfaction, quality improvement, program planning, and outcomes measurement.
* Maintain library databases and survey spreadsheets.
* Compile and analyze data to generate bi-annual reports, or as needed.
* Update and maintain Early Intervention AT Consultant membership and member directory.
* Perform software updates and device management of office and library equipment including PC, Android, and iOS platforms.
* Purchase new AT equipment, enter items into inventory, and update program expense reports.
* Develop and maintain strategic email lists.
* Work collaboratively with the team to maintain the program's website and social media presence.
* Participate in creating, editing, and managing online learning modules.
* Assist with coordination of events, including annual AT conference.
* Develop and manage online event registrations, including invoicing, providing receipts, and online payment transactions.
* Assist with the development and distribution of program marketing and instructional materials including event announcements, brochures, web posts, guidebooks, newsletters, presentations, tutorial videos, and social media posts.
* Attend advisory council meetings to report on progress and take meeting notes.

Qualifications you already possess (Minimum Qualifications)
* A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.

Preferred Qualifications to possess (Preferred Qualifications)
* Graduation from an accredited college or university with a Bachelor's degree in Marketing, Communications, Information Science, Education, or other related field.
* Experience in data analysis, inventory and database management
* Experience in website maintenance.
* Experience in customer service and professional interaction with external stakeholders.
* Experience with applications in the Microsoft and Google platforms.
* Knowledge and/or experience using Canva or another design platform to create content that meets Colorado digital accessibility standards.
* Candidates who are bilingual (Spanish) are preferred.

Knowledge, Skills, and Abilities
* Ability to communicate effectively, both in writing and orally, including the ability to check for and identify typographical, grammatical, and spelling errors.
* Ability to engage in problem solving, critical thinking, manage multiple tasks simultaneously, meet deadlines, adapt to changing priorities and feedback, and work independently with minimal supervision, asking for guidance and clarification when needed.
* Proven ability to work in a team environment, develop effective interpersonal relationships, provide superior customer service, and create a welcoming environment for employees, patrons, and stakeholders at all levels.
* Proven knowledge of word processing, spreadsheet software, email, and internet access software.
* Experience utilizing the Microsoft Office Suite to develop, edit and update presentations, spreadsheets, reports, and correspondence.
* Experience utilizing Microsoft Outlook for electronic mail, calendars and scheduling meetings, appointments, and conferences.
* Experience with Google applications.
* Experience with photo and video editing.
* Ability to interpret and adhere to rules, regulations, policies, procedures, and guidelines.
* Proven data entry skills with ability to input information accurately; prepare and maintain detailed records, files, and reports on an ongoing basis.
* Ability to problem-solve work-related technologies.
* The successful candidate will be detail oriented, organized, self-motivated, a fast learner, and possess excellent time management skills.
* Knowledge and/or experience with developmental norms and interacting with children under the age of 5.

Conditions of Employment
* With the approval of their immediate supervisor, this position allows for a hybrid work structure where employees may occasionally work remotely, as needed, based on demands of specific work tasks.

Mental, Physical, and/or Environmental Requirements
* The ability to sit for extended periods, stand and walk occasionally, bend and reach, manipulate a keyboard and mouse, and complete computer work for extended periods.
* Lift and move objects and boxes from shelves, in drawers, or on the floor.
* Work collaboratively and respectfully in an open office environment with multiple distractions.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu .

Employment Sponsorship
Please be advised that this position is not eligible now or in the future for visa sponsorship.

Compensation and Benefits
The salary range (or hiring range) for this position has been established at $49,944 - $55,202.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position is eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.
Benefits: https://www.cu.edu/employee-services/benefits
Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline
Applications will be accepted until the position is filled. Preference will be given to complete applications received by May 30th, 2026. Those who do not apply by this date may or may not be considered.

Required Application Materials:
To apply, please visit: http://www.cu.edu/cu-careers and attach:
* A cover letter which specifically addresses the job requirements and outlines qualifications
* A current CV/resume
* List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to: Cathy Bodine, Hiring Authority, CATHY.BODINE@CUANSCHUTZ.EDU

Background Check Policy
The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.