Advancement Operations Coordinator

Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met. If you're ready to join the TSTC family and make great memories please complete our application process.

Essential Functions

• Employee will demonstrate TSTC Core values of Excellence, Accountability, Service and Integrity with internal and external stakeholders, customers, students and members of the community.

• Assist in the preparation of the division/department budget and/or annual operating plans. Position may be responsible for distribution/pick up of departmental supplies on an as needed basis.

• Maintain accounting and administrative records/clerical responsibilities.

• Coordinate the planning, preparation and production of materials for the division/department Meetings, TSTC Foundation board meetings, as needed and scheduled.

• Process all donations to the TSTC Foundation - Deposit checks and process credit card/online transactions. Enter gift and donor information into CRM software, according to established business rules. Work must be done in a timely manner with a high level of accuracy and attention to detail.

• Responsible for the in-kind gift program. This involves all aspects of the in-kind process including paperwork, gift entry, and coordination with donor, instructional departments and communication and creative services.

• Create and send donor correspondence, such as requested receipts, reminders, invoices, acknowledgements, etc. May also include the gift fulfillment process.

• Assist and support scholarship administration. Assist with gathering and sending out scholarship fund balances each semester. Assist with gathering required information for donor reports. Notify scholarship recipients of their award.

• Provide customer service to all constituencies, including but not limited to, donors, prospects, alumni, TSTC employees, development staff.

• Position required to work on campus full-time.

• Other duties and responsibilities as required.

Education/Experience/Knowledge/Skills

• Associate's Degree required, Bachelor's degree preferred.

• 2-5 years professional work experience in an office environment.

• High level of accuracy and attention to detail.

• Able to multi-task and prioritize jobs.

• Good organizational skills.

• Good communication and customer service skills.

• Basic bookkeeping experience, preferred.

• Experience with CRM software, preferred.

• Assist and participate in TSTC and TSTC Foundation events as needed.

• This job description covers a position in which the percentage of time spent on the essential functions will vary based on the workload and will ultimately be determined by the supervisor.

Equal Opportunity Employer

Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.

Background Checks

A criminal history background check will be required for the finalist(s) under consideration for this position.