Program Assistant, School of Continuing and Professional Studies

The School of Continuing and Professional Studies at the University of Virginia seeks a Program Assistant. The Program Assistant will provide program coordination, conference and event support, administrative and operational support, data tracking, strategic outreach and stakeholder engagement, and more. This role will require a flexible work schedule, with occasional evenings or weekend work, based on event schedules.

Responsibilities:

Program Coordination & Delivery Support

• Assist in the planning, coordination, and execution of executive education and professional development programs (e.g., NCJCC cohorts, executive seminars, and specialized trainings)
• Support program logistics including scheduling, materials preparation, participant communications, and on-site coordination
• Coordinate with faculty, instructors, and external partners to ensure smooth program delivery
• Provide in-person support for residencies, convenings, and events as needed

Data Tracking & Program Evaluation

• Track program participation, enrollment trends, and completion data across executive programs
• Assist in collecting and organizing participant feedback and program evaluation metrics
• Support development of reports and dashboards to inform program improvement and decision-making
• Maintain accurate records of program activities and outcomes

Strategic Outreach & Stakeholder Engagement

• Assist with implementation of CPSJ's strategic outreach plan
• Track conferences, events, and engagement opportunities
• Support preparation of briefing materials, presentations, and follow-up communications
• Maintain stakeholder engagement records and assist with outreach coordination

Conference & Event Support

• Coordinate logistics for conferences, workshops, and CPSJ-hosted events
• Track registration timelines, submissions, and participation
• Support booth coordination, materials preparation, and on-site execution

Technical Training & Non-Academic Program Support

• Assist in coordinating non-credit trainings, technical assistance, and external presentations
• Support communications and logistics with partner agencies and organizations

Research & Project Support

• Track research funding opportunities (e.g., DOJ, DHS, foundations)
• Assist with proposal development, documentation, and submission logistics
• Support project coordination, partner communication, and deliverable tracking

Administrative & Operational Support

• Assist with business operations aligned with University processes (finance, HR, contracts, procurement)
• Support program documentation, reporting, and compliance requirements
• Provide general administrative support across CPSJ initiatives as needed
  

Minimum Qualifications

Education: Bachelor's degree

Preferred Qualifications

Experience with public safety and event management

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary will be commensurate with education and experience.

This is a non-exempt-level, benefited position. Learn more about UVA benefits.

This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after May 3, 2026.

Background checks will be conducted on all new hires prior to employment.

This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0082810. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants:Search and apply for jobs on theUVA Internal Careers website.

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Jessica Russo, Senior Recruiter, sxv9zv@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.