Sr Administrative Specialist - Gibson Station

Important Application Submission Information

Build an exciting, rewarding career with us - help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

• Provide advanced administrative support for General Manger and multiple station leaders, including complex calendar management, meeting coordination, and follow-up on action items.
• Prepare, proofread, and format correspondence, reports, presentations, and other documents; ensure accuracy, consistency, and professional quality.
• Coordinate logistics for internal and external meetings, events, and travel, including agendas, materials, room/virtual setup, and itineraries.
• Serve as a point of contact for the supported team(s); respond to routine inquiries, emergent requests, and route issues appropriately.
• Maintain electronic and/or physical filing systems; organize records to support easy retrieval and appropriate retention.
• Support purchasing and expense-related activities as assigned (e.g., requisitions, invoices, expense reports) and maintain related documentation.
• Assist with payroll-related activities as assigned, including timekeeping support, data entry/verification, coordination of corrections with payroll/HR, and maintaining payroll documentation in accordance with policy.
• Track and reconcile information across spreadsheets or systems; compile metrics or status updates and communicate deadlines and next steps.
• Support onboarding activities for new staff, including scheduling, workspace coordination, and distribution of information.
• Apply policies, procedures, and best practices to administrative processes; recommend improvements to increase efficiency and service quality.
• Receives, screens and directs incoming calls, visitors, mail and e-mail.
• Handle sensitive and confidential information with discretion and professionalism.

• Highschool/GED AND 2 years minimum required related work experience

• 5+ years of progressively responsible administrative experience supporting multiple leaders, or an equivalent combination of education and experience.
• Proficiency with common office technology and productivity tools (e.g., word processing, spreadsheets, email, calendars, and virtual meeting platforms).
• Demonstrated ability to manage competing priorities, meet deadlines, and work with limited supervision.
• Strong written and verbal communication skills, including professional correspondence and document preparation.
• High attention to detail and accuracy; strong proofreading and formatting skills.
• Effective organization, time management, and follow-through; ability to anticipate needs and plan ahead.
• Sound judgment and discretion in handling confidential or sensitive information.
• Customer-service mindset and ability to collaborate effectively with diverse stakeholders.
• Ability to learn new systems and processes quickly and apply them consistently.

• Work is performed in an office/industrial environment.
• Overtime or schedule adjustments may be required periodically to support business operations.

Travel Requirements

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