Management Analyst 2

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

SUMMARY:

The Management Analyst II shall provide executive-level administrative, analytical, and operational support to the Office of the Executive Director, Bureau of Diplomatic Security (DS/EX). This position supports senior leadership by facilitating coordination, providing analysis, and assisting with the execution of administrative and program functions. The Management Analyst II operates in a high-visibility environment and provides support across multiple functional areas while ensuring alignment with established policies, procedures, and leadership direction.

Scope of Work / Major Duties

Executive Management Support

• Provide administrative and operational support to the Executive Director and front office staff.
• Analyze administrative processes and provide recommendations to improve efficiency and effectiveness.
• Review correspondence, reports, and briefing materials for accuracy, completeness, and compliance with established guidance.
• Assist in coordinating executive taskings and track status to ensure timely completion.
• Prepare and format briefing materials, reports, and correspondence for leadership review.
• Compile and summarize information to support leadership awareness and decision-making.

1. Program Analysis, Policy Support & Reporting

• Support the implementation and execution of administrative policies and procedures.
• Analyze program data and administrative processes using qualitative and quantitative methods.
• Coordinate taskings and clearance actions with DS offices and stakeholders.
• Track and assist with responses to Office of Inspector General (OIG) inquiries and other requests.
• Compile recurring and ad hoc reports (monthly, quarterly, annual) using available data sources.
• Review policies and directives and provide feedback or recommendations regarding potential impacts to operations.

1. Office Management & Operational Support

• Manage and maintain executive and staff calendars, including scheduling meetings and coordinating logistics.
• Coordinate meetings, conferences, and events, including room reservations and communication with participants.
• Maintain administrative tracking systems, filing systems, and workflow processes.
• Maintain standard operating procedures (SOPs) and update documentation as directed.
• Assist with office resource tracking, including supplies, equipment, and space coordination.
• Maintain records in accordance with established records management policies and schedules.
• Coordinate FOIA and Privacy Act requests as assigned.

1. Administrative Operations & Staff Support

• Support time and attendance processing and personnel tracking activities.
• Assist with onboarding and offboarding administrative requirements.
• Coordinate travel arrangements, including authorizations, vouchers, and supporting documentation.
• Maintain and update databases, spreadsheets, and tracking tools.
• Provide guidance to staff on administrative procedures and systems based on established policies.
• Support SharePoint and other systems used for document and information management.

1. Liaison & Coordination

• Serve as a coordination point between the Executive Director's office and internal/external stakeholders.
• Facilitate communication and information sharing across DS offices and partner organizations.
• Track and follow up on taskings and action items to ensure completion.
• Participate in meetings and provide summaries or notes as requested.

1. Security & Compliance Support

• Support security processes in accordance with established policies and procedures.
• Assist with visitor control and escort requirements.
• Ensure proper handling, storage, and disposition of classified materials as directed.
• Support duties associated with Unit Security Officer or Assistant Special Security Representative roles, as assigned.

EXPERIENCE, EDUCATION, AND LICENSURE:

• 10 years of experience with office administration and executive support or equivalent work experience
• Possess a bachelor's degree. One year of relevant experience and/or relevant coursework can be substituted for each year of required education. Professional certifications such as CGFM, CSA, or PMP are appropriate for some positions and can also substitute for a year of experience.
• Knowledge of and skill in applying analytical and evaluate techniques in order to plan, schedule and conduct studies and analyses of management functions or programs.
• Ability to learn and apply information about substantive programs, goals, pertinent laws, and policies in order to analyze and assemble information; and knowledge of management and organizational techniques, systems and procedures to perform analytical studies.
• Must be proactive, tactful, highly organized, and be able to interact with individuals at all levels.
• Must possess excellent command of the English language and excellent writing skills.
• Be able to handle multiple tasks simultaneously in a fast-paced environment, to meet deadlines, and to handle high pressure situations.
• Be an expert in the use of MS Office Suite software (Word, PowerPoint, Excel, SharePoint) and basic desktop publishing.
• Expert knowledge of general office management policies, practices and procedures.
• Experience working with databases.
• Ability to work independently as well as a member of a team.

REASONABLE ACCOMODATIONS:

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

SUPERVISORY RESPONSIBILITIES:

No.

WORK ENVIRONMENT:

A professional office in which typical office equipment and information technology is used.

PHYSICAL REQUIREMENTS:

The physical demands described must be met by an employee to perform the essential functions of the job. The employee must be able to: see, hear, and speak; lift objects weighing up to 20 pounds; sit for extended time; and use a personal computer and typical peripheral devices.

TRAVEL:

No.

WORK AUTHORIZATION/SECURITY CLEARANCE:

• Must be a US citizen and possess or be able to obtain a SECRET, Top Secret, and or SCI.

ADDITIONAL QUALIFYING FACTORS:

Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.

The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran's status or employment.