Undergraduate Advisor - Black Studies
 University of California - Santa Barbara | |
 United States, California, Santa Barbara | |
| 1021 Anacapa Street (Show on map) | |
 Apr 14, 2026 | |
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Apply for Job Job ID
85576
Location
UCSB Campus
Full/Part Time
Full Time
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Position Number: 40070683 For full consideration, please include a resume and a cover letter as part of your application. The first Department of Black Studies founded in the UC System, the UCSB Department of Black Studies is a vibrant community of exceptional thinkers committed to the study of diasporic Black life and intersectional injustices. Benefits of Belonging Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC Brief Summary of Job Duties: Under the supervision of the Business Officer in Black Studies, the Undergraduate Advisor (UA) advises students in all aspects of the requirements for the Black Studies and Feminist Studies major and minor. Advises students on topics such as academic planning, petition processing, and post-graduation opportunities, such as employment and graduate or professional school options. Is responsible for coordinating meetings with all new majors and minors, current majors and minors, and graduating seniors to ensure that students are on track to complete the necessary courses for a Black Studies and/or Feminist degree within four years (or two years for transfer students). Is responsible for scheduling classes for Black Studies and serves as a liaison between the departments and the Office of the Registrar. Works closely with the Undergraduate Curriculum Committee Chairs and Business Officers of the departments as appropriate on a variety of assignments, including but not limited to providing historical course information and advising on student needs in preparation of annual departmental curriculum plans. The UA will also engage in the following tasks: request quarterly Course Evaluations for instructors and TAs, distribute these reports accordingly, update faculty and TA office hours and oversee Student Assistants. Required Qualifications:
Preferred Qualifications: Special Conditions of Employment:
Misconduct Disclosure Requirement: Job Functions and Percentages of Time: 50% - Student Advising: The UA provides individual academic advising for all Black Studies and Feminist Studies majors, minors, and potential new students. Maintains individual files for all majors and minors, tracking degree progress. These files are updated on a quarterly basis and disseminated to students. Is available to answer questions in person (via scheduled and drop-in appointments), email, and Zoom, regarding course requirements, prerequisites, transfer coursework, change of major procedures, and progress checks. Is responsible for completing minor clearance forms for students who have completed the minor requirements. Advises students (new, transfer, reentry, continuing and academic probation) regarding course requirements, prerequisites, transfer coursework, change of major procedures, progress checks, graduation requirements and campus policies and procedures pertaining to students. Assists students in completing petitions relating to graduation matters, receives and reviews petitions submitted by undergraduates for feasibility and completeness, and provides the Department Chairs the documentation and advice needed to determine if a petition should be approved. May also determine whether a student should be referred to the College of Letters and Science, Admissions Office, Office of the Registrar or Counseling and Career Services for further advising. Reviews, assists, and approves students' academic plans for the UC Education Abroad Program and non-UC study abroad programs with respect to departmental major and minor requirements. Responds to inquiries from other institutions regarding articulation agreements and/or equivalencies. Serves as a liaison with university units concerned with diversity issues, including the Office of Student Life, EOP, Alumni Association, EPCA (Education Program for Cultural Awareness), Financial Aid, and the colleges. Engages in collaborative outreach efforts with university units, such as Early Academic Outreach and UCSB Summer Sessions (Early Start Programs and summer institutes), to recruit new majors and minors. Is also responsible for assisting in the recruitment of majors and minors by coordinating and conducting outreach presentations (e.g., departmental programs, university programs such as Spring Insight and Major Discovery, summer transfer orientation programs, etc.). May conduct off-campus student outreach such as presentations to high schools and community colleges. Encourages students including but not limited to underrepresented students to apply to and enroll in UCSB. Along with faculty, the UA is a key staff figure in making students aware of the mission of the Black Studies and Feminist Studies departments. Is also responsible for assisting in the recruitment of majors and minors by coordinating and conducting outreach presentations (e.g., departmental programs, university programs such as Spring Insight and Major Discovery, summer transfer orientation programs, etc.). May conduct off-campus student outreach such as presentations to high schools and community colleges. Encourages students including but not limited to underrepresented students to apply to and enroll in UCSB. Along with faculty, the UA is a key staff figure in making students aware of the mission of the Black Studies and Feminist Studies departments. 35% - Scheduling, Curriculum Support & Committee Responsibilities: Scheduling: Is responsible for scheduling classes for Black Studies and serves as the department liaison with the Office of the Registrar. The Office of the Registrar provides a scheduling cycle on a quarter-by-quarter basis that the UA must adhere to. This cycle includes creating a schedule of classes, requesting general assignment rooms, and coordinating with departments that have courses cross-listed with Black Studies. In addition, the UA must request specific enrollment restrictions, schedule classes, and request general assignment rooms based on responses from the Instructor and the Media Request Form that is sent to faculty prior to the beginning of that quarter's scheduling cycle. In consultation with the Business Officer the Undergraduate Advisor will work with faculty preferences to request their general assignment rooms and room attributes as well as the suitable day/time a class is taught. Prepares and reviews all proofs and updates of the quarterly schedule of classes, using Blue/STAR and Astra Schedule. Verifies course information consistency with faculty course requests. Consults with Chairs and Business Officers in schedule preparation, identifies potential conflicts and implements course enrollment restrictions on schedule proofs and on STAR. This includes checking the public schedule of classes to match the department's offerings and submitting the appropriate paperwork (Schedule Alteration Form, SAF) for any changes necessary (such as canceling a course, adding a course, or changing instructional information such as day/time). Curriculum Support: Works with the Business Officers and Chairs to provide historical course information and advice on departmental and student needs in preparation of the annual departmental curriculum plan. Initiates new undergraduate course approvals in CourseDog and ensures that new undergraduate course requests are considered for General Education requirements as appropriate. Responsible for updating the Instructional Resources Audit List (IRAL) on a quarterly basis. Is responsible for quarterly textbook orders and adoptions through the university bookstore. Acts as the department liaison with the campus bookstore, various publishers, and representatives as necessary to obtain examination and desk copies for faculty and Teaching Assistants (TAs). Will oversee Student Assistant work on these tasks (i.e. textbook orders/adoptions). Committee Responsibilities: UA committee responsibilities will vary across departments. These committees fulfill a variety of departmental duties. Will work closely with the department committees and/or Chair in Black Studies. Acts as the departmental contact point and will receive the "Call for Revisions" notification sent from the College of Letters and Science. Works with each respective department's committee and/or Chairs to update major and minor requirement sheets as needed. Reviews and may revise the undergraduate section of the General Catalog with approval from a committee or Chair. Will assist Black Studies' Graduate Committee in recruiting and hiring TAs on a quarterly basis and Readers as needed. This includes but is not limited to; disseminating a campus-wide TA and Reader call, verifying students are eligible to accept a TA or Reader appointment, preparing and distributing TA/Reader appointment letters, receiving and tracking acceptance, distributing supplemental information informing TAs/Readers of their job duties (i.e., Add/Drop Protocol and TA/Reader Responsibilities), enters TAs into the payroll system in UCPath and assists with any payroll issues, assigns space to TAs in the Grad Tower for office hours, requests and distributes TA instructor evaluations and maintains historical files for the department. Supports the Black Studies Chair of the Graduate Committee with administrative matters relating to the Black Studies Graduate Emphasis (BSE). This includes but is not limited to; maintaining records of participating students, providing BSE students with the appropriate paperwork to declare the emphasis, tracking progress towards completion of emphasis requirements, and maintaining contact with participating departments to verify which committed courses are taught each academic year and notifying the Chair of the Graduate Committee when requirements are completed (i.e., submits the final requirement sheet to the committee Chair for signature). 15% - Department Administration: Is responsible to assist with basic department administration on a daily basis. This includes but is not limited to; receiving and distributing department mail, maintaining organization of the front office and supplies, requesting or ordering office supplies when needed, contacts service provider if repairs are required, maintains key inventory records (issues keys to faculty, staff, TAs and Student Assistants), prepares order requests to be submitted in the Gateway Procurement System, processes part-time student employment appointments into UC Path. Under the guidance of the Business Officer, trains and works with Student Assistants. Responsible for maintaining and updating program information on the Black Studies UCSB website and supervising Student Assistants with routine updates of website. Under direction by the Business Officer is the liaison to the College of Letters and Science technology Web Services Manager. Develops a strong media presence through social media and works with Student Assistants in creating and maintaining department's social media presence. Other duties as assigned. UC Vaccination Programs Policy: As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements. | |