Academic Operations Specialist (5256C) Athletic Study Center #85466

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

The Athletic Study Center (ASC) provides academic advising and support services to approximately 900 student-athletes in 27 sports at the University of California at Berkeley. The ASC, located in the Division of Undergraduate Education, employs 18 full time staff and 60-80 part time employees (primarily tutors).

The Athletic Study Center supports student athletes in developing as independent, self-reliant and successful young adults by encouraging them to integrate, participate, and become vested members in the academic community.

The First Review Date for this job is: April 23, 2026

The Academic Operations Specialist for the Athletic Study Center plays a crucial role in coordinating and improving the day to day operations for the unit. The position will review, prepare and analyze data from the department's internal database and student information systems to assist unit leadership in coordinating and implementing a variety of operational tasks and projects. After each cycle of a project or task is completed, the operations analyst will assess current processes and make recommendations for improving and/or finding efficiencies for future cycles.

The role will be involved in analyzing and coordinating a variety of operations related to organizing the academic advising and academic support services the unit provides to UC Berkeley's student-athlete population. These operations include coordination of exam proctoring services, informational orientations and workshops for student athletes, student athlete transfer portal evaluations, tutorial program and study hall coordination and annual departmental reporting and assessments.

• Gathers and assembles data to assist the department's student athlete academic advising and academic support groups in managing various operational projects, processes and functions including but not limited to: student athlete travel letter processing, student athlete exam proctoring coordination and communication, midterm academic progress reporting and transfer student transcript evaluation processes.
• Applies professional research concepts to perform analysis of student-athlete and department operations data to assist unit leadership in developing more efficient and transparent processes and policies.
• Using knowledge of the current student and departmental operations data, plans and coordinates ongoing processes and functions with Assistant Directors and Coordinators.
  Collects and prepares information for use in departmental subject area meetings and discussions.
• Prepares, edits and modifies digital content and documents including reports, presentations and proposals both for internal and external stakeholders.
• Participates in the department's administrative policy and project planning and development.
• Provides recommendations and guidelines for improving ongoing and new processes and functions.

• Working knowledge of student academic advising and support services programs, particularly those that support student-athlete populations
• Working knowledge of student information databases and related computer application programs
• Proficient in developing and presenting data and reports in a clear and effective manner
• Proficient in communication and interpersonal skills to communicate effectively both verbally and in writing.
• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail
• Proficient in ability to use discretion and maintain confidentiality of student information
• Proficient in ability to multi-task with demanding timeframes.
• Bachelor's degree in related area and / or equivalent experience / training
  

• Knowledge of NCAA academic eligibility regulations and policies
• Master's degree in related field and / or equivalent experience / training

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $31.00 - $37.00

• This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.

• This position is non-exempt and paid bi-weekly.

• This position is covered by the collective bargaining agreement between UAW (United Auto Workers) and the University of California Regents for RPSP or SSAP.
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.

To apply, please submit your resume and cover letter.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.