New

Senior Grants Administration Specialist

Halff Associates, Inc.
life insurance, paid time off, paid holidays, 401(k)
United States, Texas, Austin
13620 Briarwick Drive (Show on map)
Apr 09, 2026
Description Senior Grants Administration Specialist Halff has an opening for a Senior Grants Administration Specialist to join our growing Funding Resources department. The Senior Grants Administration Specialist assists in leading the Funding Resources department's grant administration efforts, focusing on high-level strategy, compliance, and complex funding opportunities. The role requires advanced understanding of grant administration and the ability to work independently while coordinating with various teams to meet administrative requirements and deadlines, and mentoring junior staff while managing a comprehensive portfolio of awarded administration projects to support the company's strategic initiatives. The ideal candidate brings at least 7 years of experience in grant administration with a successful track record and has an extensive knowledge of grants administration, funding regulations, and compliance. This position offers an excellent career development opportunity for someone looking to grow with Halff, with potential for not only business and personal growth, but ownership in the firm. What you will do: Lead project implementation from satisfaction of pre-award administrative requirements through the post-award project phases and project close-out to ensure compliance with federal and state grant program regulations. Lead in developing and disseminating appropriate cost, schedule, document, and administrative controls for the management of grant-funded projects. Act as a subject matter expert in project and program management methodology and techniques as they apply to federal and state grant program requirements. Mentor and train staff to work with Project Managers and Clients to obtain all financial and other data needed for reporting. Mentor and train staff to work directly with funding agencies to monitor timelines and adjustments to agreement and schedules for funds dispersal. Maintain relationships with funding agencies and monitor new federal allocations in order to assist Project Managers and Clients with related questions. Maintain certifications and requirements to assure eligibility to administer specific funding programs. Work positively with the wide range of individuals involved in grant program management, including professional service providers (engineers, architects, planners, environmental specialists) from both within and external to Halff, as well as elected leaders and personnel of client communities, and the management teams and program staff at federal and state funding agencies. Assist in responses for Requests for Qualifications (RFQs) for combined services that include grant administration. Review draft and final deliverables for accuracy, completeness, and consistency. What you will need: A Bachelor's or master's degree in business, public administration, or a related field. 15+ years of experience in Infrastructure Grants. 7+ years of successful grant administration experience. Extensive knowledge of grants administration, funding regulations, and compliance. Strong leadership skills, with the ability to manage complex projects and teams. Expertise in project management and post-award compliance. Advanced financial and budget management capabilities. Excellent communication, negotiation, and problem-solving skills. Proficiency with grants management systems and software. Prolonged periods sitting or standing at a desk and working on a computer. Must be able to lift up to 20 pounds. May need to travel to various locations such as Halff offices, client offices, and project sites. The Halff Funding Resources Advantage Collectively more than 100 years of grant experience and more than $1 billion in grant award wins. Grant administration experience across state and federal agencies and $780 million in funds. Includes highly credentialed and Grant Professional Certified (GPC) staff. Comprehensive funding, design and implementation professionals to deliver exceptional value through integrated services. Learn more about Halff's Funding Resources services, check out some of our projects, and meet our team. Halff's Funding Resources Services: Grant Writing Comprehensive Grant Strategies Grant Award Administration and Compliance On-Call Grant Consulting Davis-Bacon Compliance Company Overview: Halff is a full-service infrastructure consulting firm planned, designed, engineered, constructed - and purposed - for people. Since 1950, we've been creating smart solutions that improve lives and communities by turning ideas into reality. Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America. Our industry-leading professionals collaborate to meet tough challenges in creative ways. You can view Halff's full complement of services here Halff has more than 30 offices in Texas, Oklahoma, Louisiana, Florida, Arkansas, Arizona and Georgia. For a full list of our locations, click here We offer excellent benefits, including but not limited to: Medical, dental, prescription and life insurance Long-term and short-term disability insurance Paid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans) Traditional and Roth 401(k) plans Employee Stock Ownership Plan (ESOP) Health Savings Account (HSA) 529 College Savings Plan Flexible spending accounts (FSA) Employee Assistance Plan Click here for a more comprehensive list of Halff's benefits Salary is competitive and commensurate with experience. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations. Qualifications Education Bachelors of Business Administration (required) Experience 15 years: Experience in Infrastructure Grants (required) 15 years: Extensive knowledge of grants administration, funding regulations, and compliance (required) 7 years: Successful grant administration experience (required) Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.