Administrative Assistant - Psychiatry

The Semel Institute is seeking a highly organized
Administrative Assistant to provide administrative and clinical support to
faculty, staff, and administrators within the Child and Adolescent Division of
Psychiatry. This role supports daily operations by coordinating meetings and
events, managing schedules, preparing correspondence and university/hospital
forms, answering phones, and utilizing standard office systems.

Responsibilities also include registering and scheduling
private patients, maintaining patient files, coordinating clinical visits, and
organizing the bi-annual Autism Diagnostic Observation Schedule (ADOS)
training, including advertising, registration, purchasing materials, and
volunteer coordination. This position plays a key role in ensuring smooth,
efficient, and patient-centered operations in a fast-paced academic clinical
environment.

Hourly range: $30.36-$43.49

Required:

• Bachelor's degree in
  psychology, neuroscience, human development, or a related behavioral science
  field, and or equivalent combination of education & experience
• Strong organizational and
  project-management skills, including the ability to track action items,
  maintain documentation, and prioritize competing tasks
• Strong written and verbal
  communication skills, with the ability to interact professionally with
  families, clinicians, trainees, and external partners
• High attention to detail and
  accuracy across administrative, scheduling, and data-related responsibilities
• Ability to work independently
  while also collaborating effectively with research staff, postdoctoral fellows,
  graduate students, and administrative teams
• Demonstrated ability to
  maintain confidentiality and handle sensitive information in compliance with
  HIPAA and institutional policies
• Technical proficiency with
  Excel and/or Google Sheets
• Familiarity with research data
  platforms such as REDCap or Qualtrics
• 1+ years' experience in a
  clinical, medical, or research setting involving patient coordination,
  administrative support, or study support
• 1+ years' experience
  demonstrated ability to manage multiple tasks, deadlines, and communications in
  a high-volume environment.

Preferred:

• Exposure to basic data
  cleaning or statistical software (e.g., R, SPSS, Jamovi)
• 1+ years' experience using
  clinical or scheduling systems (e.g., EMR platforms such as CareConnect,
  scheduling or registration systems).
• 1+ years' experienceworking
  with autistic i, or with autism-focused research or clinical programs.
• 1+ years' experiencesupporting
  faculty or senior staff with calendar management, meeting coordination, or
  multi-step project workflows
• Coursework or exposure to autism and neurodevelopmental disorders