Accounts Payable Coordinator - Temp to Perm

Position Summary

The Accounts Payable Coordinator is responsible for delivering accurate and timely accounts payable services while upholding strong internal controls and ensuring compliance with company policies. This role plays a key part in maintaining positive vendor relationships, resolving discrepancies, and supporting the integrity of financial operations. The ideal candidate is detailoriented, highly organized, and able to thrive in a fastpaced, collaborative environment.

Expense Report Processing (SAP Concur)

• Review and audit employee expense reports submitted through SAP Concur for accuracy, completeness, and policy compliance (receipts, required fields, and proper expense coding).
• Validate approvals and ensure appropriate documentation is attached; follow up with employees and approvers to resolve missing information or exceptions.
• Process and post approved expense reports for reimbursement, coordinating with Payroll/Finance as needed and adhering to established cutoffs and deadlines.
• Reconcile Concur transactions to corporate card activity and general ledger accounts; research and resolve discrepancies, duplicates, or out-of-policy charges.
• Support Concur user questions and troubleshooting, including system access, report status, and receipt requirements; escalate system issues when appropriate.

Key Responsibilities:

• Enter all invoices, verifying against purchase orders using Three-way purchase order matching

• Research and resolve any discrepancies with invoices, purchase orders, and payments.
• Collaborate with internal departments including Procurement and Receiving to resolve order discrepancies and invoice issues.
• Ensure invoices are matched, approved, processed and paid in a timely manner in compliance with existing company policies and procedures

• Obtain and maintain appropriate approvals and backup for all A/P transactions

• Reconcile vendor statements on regular basis
• Answer/Make phone calls for problem invoices, vendor issues or inquiries

• Resolve any A/P issues; billing questions, disputes, etc.
• Process weekly A/P check runs, ACH batches, and wire transfers
• Issue stop-payments or coordinate purchase order amendments.
• Analyze data using Excel spreadsheets
• Adhere to company policy and strict processing deadlines
• Produce reports as required, including regularly scheduled and on-demand reports

Qualifications:

• Bachelor's Degree in Accounting, Finance or related (preferred)
• 2+ years of accounts payable experience, preferably in a high-volume environment
• Strong data entry skills; speed and accuracy
• Proficiency with Microsoft Office; Outlook, Word and Excel
• Ability to work independently in a fast-paced environment
• Strong written and verbal communication skills
• Experience in troubleshooting invoice discrepancies and reconciling vendor accounts
• Detail-oriented and ability to meet deadlines
• Navision Experience a plus

Core Competencies

• Attention to Detail
• Analytical Thinking
• Time Management
• ProblemSolving
• Communication & Collaboration
• Policy & Process Adherence
• Technical Proficiency
• Organizational Skills

Please note:

• Temps paid directly by IPG are eligible for the IPG benefits below.
• Temps paid by an agency are not eligible for IPG benefits.

Pay Range:

The pay range on this posting applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location posted, the applicable range could differ. Actual starting pay is determined by a number of factors including relevant skills, qualifications, and experience.

Benefits Provided Interns receive:

Deadline and How to Apply

This job posting will remain active until a candidate is identified and/or the Company rescinds the job posting.

For full consideration, please click on the link to apply.