General Clerk

The Alaka`ina Foundation Family of Companies (FOCs) is looking for a General Clerk to support our government customer located in Kihei, Hawai'i.

The individual in this role will be an integral part of our administrative team, contributing to the efficiency and success of our projects. The role involves a diverse range of responsibilities, including completing Visitor Notification Forms (VNF), supporting the onboarding process for new employees, handling reimbursements, travel request, delivering mail and assisting the management team their day-to-day activities.

DESCRIPTION OF RESPONSIBILITIES:

• Efficiently complete and process VNFs (Visitor Notification Forms), ensuring compliance with security protocols and DOD requirements.
• Facilitate the onboarding process for new employees by assisting with paperwork, orientation, and ensuring a smooth transition into the team.
• Provide comprehensive administrative support to program management, including scheduling, document preparation, and coordination of tasks.
• Maintain organized and up-to-date project-related documents, ensuring accuracy and accessibility for team members.
• Act as a point of contact for internal and external communications, ensuring timely and accurate dissemination of information.
• Assist in scheduling and preparing materials for meetings, collaborating with team members and external stakeholders as needed.
• Establish and maintain an effective filing system for electronic and physical records, ensuring confidentiality and compliance.
• Accurately input and update information in databases, tracking systems, and spreadsheets.
• Monitor and replenish office supplies, keeping an inventory to support daily operations.
• Contribute to special projects and assignments, providing support as directed by management.
• Maintain a company credit for the purchasing of supplies.
• Support staff and management team with filing receipts for reimbursements and booking travel per the site and company policy.
• Manage incoming and outgoing mail at the 550 building location, including packaging items as needed and coordinating with relevant courier services.
• Maintain a safe work environment.
• Other duties as assigned by Supervisor.

Environmental Factors: Works in indoor professional office setting. Occasionally will be asked to work at over 10,000ft elevation.

Physical Effort: Occasionally lifts mail packages weighing up to fifty (50) pounds. Standing, sitting, stooping, bending, kneeling, climbing, and stretching for prolonged periods will be necessary.

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

• High school diploma or equivalent
• Valid state driver's license with an acceptable driving record.

REQUIRED SKILLS AND EXPERIENCE:

• Two (2) years' experience as a general clerk or admin assistant, particularly in a DOD contracting environment, is an advantage
• Ability to use Microsoft (MS) Word, PowerPoint, Excel, Outlook, and MS Teams at a proficient level.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills.
• Ability to handle confidential information with discretion.
• Mindful to meet deadlines.
• Ability to write daily correspondence to the government customer.
• Ability to understand and follow directions.
• Ability to communicate effectively orally and in writing, as well as present training to small groups of new employees.

DESIRED SKILLS AND EXPERIENCE:

• U.S. Military experience preferred.
• Familiarity with DOD regulations and procedures.

REQUIRED CITIZENSHIP AND CLEARANCE:

• Must be a U.S. Citizen
• Must have the ability to obtain and maintain an active Secret Clearance.

The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees

"EOE, including Disability/Vets" OR "Equal Opportunity Employer, including Disability/Veterans"

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, Kpono Government Services, and Kpili Services, Po`okela Solutions, Kkaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

For additional information, please visit www.alakainafoundation.com

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