Posting Details
| Benefits of Working at UNCW |
Want to become a soaring
UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.
Employees of
UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at
UNCW or any other university within the
UNC System. In addition,
UNCW covers the cost of tuition and fees for one
UNCW course each summer session.
As a full time employee,
UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.
We also offer an abundance of training and development programs through our
Dare to Learn Academy,and the
employee assistance program, many of which are offered free of charge. |
| Recruitment Range |
$43,329 - $48,143 |
| Recruitment Range Details |
The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate's education, relevant experience, internal equity alignment, and departmental budgetary parameters. |
| Vacancy Number |
S02803 |
| Position Title |
Business Services Coordinator |
| Working Title |
Procurement Coordinator |
| Competency Level |
Journey |
| Home Department |
Facilities Administration - 35240 |
| Primary Purpose of Organizational Unit |
The Facilities Administration department provides administrative services to the office of Facilities units to include review of processes in purchasing and hiring, planning and budgeting, and the reporting of financial, cost and performance information, inventory management including stocked items and shop supplies. Services include developing and maintaining policies and procedures manuals for each unit; re-engineering administrative processes and work design; compiling plans and assessment data; and assisting with facilities group budgets. Accounting services include management of utility accounts, university-wide billing, and cost studies as directed by the associate vice chancellor and others. This unit is a resource and liaison for the university's Finance, Budget and Human Resource departments, and also serves as a customer care and problem resolution office. |
| College |
Facilities - 35200 College |
| College/School Information |
|
| University Information |
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability,
UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students,
UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-
BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.
The university's efforts to advance research and scholarly activities have earned
UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969. |
| Location of Workplace |
Main UNCW Campus |
| Brief Summary of Work for this Position |
The Procurement Coordinator position provides financial support to Facilities. The Office of Facilities operational spending surpasses $9 million annually. This role emphasizes independent program management and the coordination of program policies, procedures and information. The coordinator performs data collection and analysis of raw AiM data to facilitate and process work orders, requisitions, and other procurement methods. This position collaborates closely with the Physical Plant, Purchasing Department, and Accounts Payables to meet campus requirements relating to procuring service contracts, uShop requisitions,
UNCW card purchases, utilization of standing blanket orders, emergency purchase orders, and ensuring the processing of invoices and reconciliation. The position provides crucial communication and coordination of purchases within Physical Plant and the Office of Facilities and coordinates activities with the Procurement Coordinator.
Additional Responsibilities:
- Process AiM work orders to ensure accurate funding, invoicing, and encumbrance information.
- Pull and process multiple daily reports to resolve financial issues which may include: posting errors, feed errors, and liquidation reports.
- Process uShop carts while verifying accurate information to ensure requisitions are created in a timely manner and ensure they feed over to AiM.
- Process receipts from purchases made on standing blanket orders to ensure accurate posting to AiM and uShop.
- Resolve financial issues by working with multiple stakeholders which may include: Purchasing Department, Accounts Payable, and Physical Plant staff to ensure invoices are promptly paid and processed.
- Reconcile open encumbrances to include: uShop, standing blanket purchase orders, service contract purchase orders, and UNCW card purchases.
- Develop and maintain standard operating procedures (SOPs) for department processes and machine/equipment operation.
- Undertake special projects and other duties as required by departmental needs.
This position has been designated as mandatory personnel for the University and may be required to report to work during adverse weather conditions even though the University may be operating on an alternate schedule. |
| Minimum Education and Experience Requirements |
Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
|
| Preferred education, professional skills and experience |
- Familiarity with AIM, uShop and/or Banner Finance
- Proficency in Microsoft Excel
- Attention to detail
|
| Required Certifications or licensure |
NC Driver's License or the ability to obtain within 30 days of hire. |
| FTE |
1.0 FTE (40 hours per week) |
| Months Per Year |
12 Months |
| Work Days |
Monday - Friday |
| Work Hours |
8:00am - 5:00pm |
| Type of Position |
Permanent |
| Anticipated Ending Date if Time-Limited |
|
| Position Number |
7214 |
| Job Posting Date |
03/31/2026 |
| Posting Close Date |
04/14/2026 |
| Number of Openings |
Single Incumbent |
| Special Notes to Applicants |
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the
Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. |
| EEO Statement |
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. |
| Eligibility for Employment |
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.
UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. |
| External Link to Posting |
https://jobs.uncw.edu/postings/38948 |
|
University of North Carolina Wilmington
$43,329 - $48,143
paid holidays, sick time, retirement plan
Apr 01, 2026