STAFF SPECIALIST

Duke University's Central Human Resources is looking for a Staff Specialist to support key programs, activities, and strategic initiatives that help HR operate effectively across a complex, highvolume organization. In this role, you'll be the organizational anchor for important projects and daily operations-from coordinating meetings and managing sensitive records to supporting investigations, grievances, and other employee relations workflows.

If you enjoy solving problems, staying organized, supporting others, and working in an environment where no two days are the same, this position offers the opportunity to make a real impact. You'll partner closely with colleagues at all levels and play a critical part in keeping HR operations running smoothly, professionally, and confidentially.

• Strong communication, analytical, and organizational skills.
• Strong proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint) and Zoom.
• Ability to work independently, manage changing workflows, juggle multiple responsibilities, and meet deadlines.

• Familiarity with HR programs-especially employee relations and labor relations.
• Experience supporting HR administrators or highvisibility roles.
• Experience coordinating meetings, preparing reports and memos, and maintaining complex documentation or file systems.

• Must be reliable, able to handle confidential matters with discretion, and capable of building cooperative relationships with peers, supervisors, managers, senior leaders, and members of the public.
• Ability to take and transcribe meeting minutes and prepare clear, accurate written materials.
• Fulltime, onsite work (40 hours per week) is required.

Onsite. Work is performed at Duke University's Central Human Resources offices.

• Create, maintain, and update files and records related to meetings, investigations, and grievances, while providing exceptional customer service.
• Screen and route emails and incoming/outgoing documents..docx&action=default&mobileredirect=true) Assist with factfinding activities by gathering information on grievances, investigations, collective bargaining, and policy research.
• Draft and prepare reports, proposals, memos, and email communications.
• Take and transcribe dictation, including meeting minutes and messages, ensuring accuracy and policy alignment..
• Schedule and coordinate arrangements for meetings, seminars, and conferences; manage calendars and activity schedules.
• Develop and implement tracking and document retention systems that monitor documents from first draft to final version.

Duke University is a global leader in education, research, and service-powered by teams that value respect, trust, inclusion, discovery, and excellence. By joining Central Human Resources, you'll support the people and processes that keep Duke running. You'll work alongside dedicated professionals committed to supporting employees across schools, departments, and administrative units.

You'll also benefit from Duke's https://hr.duke.edu/benefits/ package, professional development opportunities, and a community that embraces innovation and continuous improvement.

Screening continues until the position is filled.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $19.80 to USD $30.63. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.