Management Analyst III

Under the general supervision of the Assistant Chief of the Office of the Fire Chief, this position serves as the primary liaison between the Fairfax County Fire and Rescue Department and its twelve affiliated Volunteer Fire Departments (VFDs), while also providing administrative and strategic support to the Fire Chief. The position also manages the Community Emergency Response Team (CERT) program and supervises the Management Analyst II assigned to the Office of the Volunteer Liaison. The position coordinates initiatives impacting volunteer fire and rescue operations, policies, and programs across the department and ensures alignment between the VFD's and the department's operational and strategic priorities. This role also functions in an administrative coordination capacity for the Fire Chief, managing communications, scheduling, travel coordination, official correspondence, meeting preparation, and documentation review to support decision making. The position assists with the preparation and review of official documents such as General Orders, briefing materials, reports, and correspondence prior to Fire Chief signature or release. Responsibilities include coordinating meetings and communications with the Volunteer Fire Commission, volunteer leadership organizations, county leadership, and community stakeholders; managing calendars and event coordination; monitoring and distributing official correspondence received through centralized inboxes; preparing meeting agendas, notes, and follow-up items for meetings; and assisting with coordination of Board of Supervisors notifications and departmental representation at community and stakeholder events.

The assigned functional area is fire service volunteer coordination.

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)

• Independently designs, develops, and coordinates ongoing department programs and special projects;
• Performs a wide range of professional-level management work for more than one broad administrative function including complex analysis and diverse project management in a lead capacity;
• Coordinates and manages the work of administrative, para-professional, and/or professional-level staff in the day-to-day activities of selected projects. Plans, organizes, and coordinates changes to the policies, procedures, or processes related to multiple administrative functions (financial, procurement, budget, human resources, contract or grants administration, information technology systems, etc.);
• Plans and conducts or oversees studies or research activities to ensure program quality, determine unmet needs or ensure efficacy of existing programs;
• Provides guidance, recommendations, and advice to departmental managers;
• Serves on committees, task forces, and management teams to evaluate the effectiveness and efficiency of existing management/administrative systems;
• Writes, edits, and finalizes reports and presentations and presents findings and recommendations to department senior managers.

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an-all-inclusive list).

• Considerable knowledge of mission, goals, and objectives of the organizational unit, program, or activities to which incumbent is assigned;
• Considerable knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g., personnel, budgeting and financial management, contract administration, and management);
• Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
• Ability to identify possible solutions for solving business problems;
• Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
• Ability to make oral presentations to department management, other departments, or the public;
• Ability to write detailed, accurate reports, grants, or solicitations for pertinent areas of administration;
• Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
• Ability to supervise and train staff;
• Ability to lead assigned employees, including delegating and reviewing work assignments, providing coaching and guidance, monitoring and evaluating performance, and supporting training and development planning.

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in field related to the assigned functional area; Plus, four years of professional work experience within the functional area.

CERTIFICATES AND LICENSES REQUIRED:
Driver's License (Required)

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, credit check, sanctions screening and driving record check to the satisfaction of the employer.

• Experience with local government, with specific fire service-based experience
• Experience with fire service-based volunteer programs
• Experience managing portfolios or multiple project teams
• Experience presenting analyses and updates to senior leadership and policy makers
• Strong oral and written communication skills
• Strong organizational and interpersonal skills
• Strong administrative time management skills

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.