Events Coordinator 3

Join a leading organization at the forefront of fostering a vibrant and connected workplace culture. This company is dedicated to enhancing employee experience by designing and executing impactful programs and events that strengthen collaboration and organizational unity. Are you a highly organized and proactive administrative professional with a passion for creating engaging experiences? We are seeking a dynamic individual to play a pivotal role in our employee engagement initiatives. In this position, you will be instrumental in ensuring the seamless execution of programs and events, directly contributing to a positive and collaborative environment for all employees. Your meticulous attention to detail and ability to manage complex logistics will empower our team to focus on high-impact strategies, making a tangible difference in our organizational culture. This role will contribute to vital projects focused on the planning and coordination of employee engagement events, vendor management, budget tracking, program logistics, leadership reporting, and the preparation of essential materials for engagement programs and executive reviews. **Key Responsibilities:** * Manage day-to-day administrative operations for the employee engagement team, ensuring smooth execution of programs and events. * Coordinate scheduling, meetings, and communications with internal and external stakeholders. * Book and manage vendors, including negotiating logistics and tracking associated expenses. * Track budgets, invoices, and expenses for employee engagement activities, ensuring accurate reporting and reconciliation. * Maintain task lists, monitor project progress, and provide updates to leadership. * Pull and consolidate reports, status updates, and metrics to support team decision-making and leadership reviews. * Support preparation of materials for presentations, meetings, and events, ensuring accuracy and timeliness. * Serve as the primary point of contact for internal and external partners for engagement programs, ensuring seamless coordination and follow-up. **Required Qualifications:** * Bachelor's degree in business, operations, administration, or a related field, or equivalent practical experience. * 2+ years of administrative support experience in a corporate environment. * Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment. * Proficiency with standard office productivity and communication tools. * Excellent verbal and written communication skills, with keen attention to detail. * Ability to work both independently and collaboratively across teams. * Comfortable supporting events and programs with a hands-on, flexible approach. * Proven success managing logistics and vendors. * Experience supporting employee engagement, or an administrative/operations background. **Preferred Qualifications:** * Experience in support of HR or executive teams. * Familiarity with project tracking or event management tools. * Ability to build trust and credibility quickly with multiple stakeholders. **Compensation:** The target hiring compensation range for this role is $50.69 Hourly. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location. **About Aquent Talent:** Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.