Business Services Entry Professional

Job Summary:

The Department of Psychiatry is looking for a highly organized individual to provide comprehensive administrative support across multiple teams. This position will report to the Department's Office Manager and provide support to leaders in at least two of our six divisions. This position will be most successful with someone who enjoys working across multiple teams, providing support for different projects, is a self-starter, and able to manage multiple responsibilities at once. The position will require operations and administrative support such as scheduling, setting agendas with key collaborators, and taking minutes while applying foundational analytical skills to interpret scheduling priorities and coordinate complex operational needs. In addition, the position has responsibilities related to procurement and reconciliation of budgets based on those purchases which require evaluating documentation, identifying discrepancies, and exercising judgment in escalating issues. This position may also support general departmental functions by supporting the work of the office manager and/or the executive leadership team as needed including responsibilities requiring discretion, independent decision making within established guidelines, and application of business operations.

Key Responsibilities:

* Scheduling and Administrative Coordination

o Independently manages individual and group calendars using judgment to resolve scheduling conflicts and prioritize competing demands.

o Complex interview scheduling, including numerous faculty and staff calendars across all divisions requiring interpretation of availability patterns and strategic coordination.

o Supports onboarding logistics

o Prepares, records, and distributes meeting minutes ensuring accuracy through evaluative review of meeting content.

* Events and Communications Coordination

o Supports planning and execution of events; assists with website content, newsletters, and marketing communications applying analytical thinking to tailor messaging and assess communication needs across diverse interested parties.

o Coordinates messaging and materials across teams exercising discretion to ensure alignment with departmental standards.

* Data Management and Database Support

o Performs accurate data entry and maintenance across databases and tracking systems to support reporting and operational needs and initial data analysis including identifying trends or variances that require further review.

* Project Management Support

o Assists with tracking and coordinating new initiatives to ensure milestones, timelines, and evaluating whether deliverables remain on track and applying interpretive reasoning to flag risks or recommend minor process adjustments.

* Procurement and Vendor Coordination

o Supports purchasing and coordination for marketing materials, events, and related operational needs in alignment with established procedure while applying judgment to verify compliance and evaluate vendor information.

* Quality, CCR, and OPPE Support

o Assists with data tracking, annual planning activities, and related communications to support quality and compliance initiative requiring analytical review of documentation and interpretation of procedural requirements.

* Finance Support

o Provides administrative support for finance-related processes, including documentation tracking and coordination as needed exercising discretion when handling sensitive financial information.

* Clinical Operations Support

o Assists with administrative and operational tasks that support clinical workflows and program continuity including identifying workflow inconsistencies and recommending routine adjustments within scope.

* Other duties as assigned

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

The Department of Psychiatry is one of the largest units in the UCD-SOM and is comprised of 5 Divisions. The CU Department of Psychiatry sets the standard for Education and Training of leaders in psychiatry and mental health care, conducts ground-breaking Research that aims to eradicate suffering due to psychiatric and substance use disorders, provides ready access to state of-the-art mental health preventions and interventions across the continuum of care, and collaborates with the community and other key parties to promote well-being among all Coloradans. We accomplish this vision in a manner that respects, values and advocates for the dignity and worth of each individual and family.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage

Qualifications:

Minimum Qualifications:

* Bachelor's degree from an accredited institution.

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

* 3+ years of general administrative experience.

* 1+ year of experience must have included experience in a medical or non-profit administrative setting.

* Mastery of Microsoft Office Suite, including Word, PowerPoint, and Excel

* Advanced skills in editing for grammar and content as well as an eye for formatting (attention to small details)

* Coordination experience for trainings, webinars

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally, including interpreting complex information and tailoring communication based on audience needs.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution, exercising discretion and sound judgment when handling sensitive or confidential matters.
• Ability to work independently, prioritize tasks, and execute duties in a timely manner, applying critical thinking to evaluate competing priorities and determine appropriate next steps.
• Outstanding customer service skills, with the ability to assess needs, interpret requests, and provide solutions using professional level reasoning.
• Attention to detail, with the capacity to analyze documentation for accuracy, identify inconsistencies, and recommend corrections as appropriate.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Brenda Case: Brenda.case@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by March 25, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $51,437 to $65,427.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.