Grant Accounting Manager, Office of Sponsored Projects

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General Notes

The Office of Sponsored Projects(OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

• Eligible for remote work with in-person attendance at monthly leadership meetings and scheduled events

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

Responsible for managing a team of billing and reporting staff across various grant portfolio. Collaborates with the Assistant Director of Grant Accounting to develop procedures and processes that support the UT research community. Oversees and maintains responsibility for an individual portfolio of billing and reporting activities.

Responsibilities

• Leads and oversees grant billing and reporting for a various portfolio of state, private, and federal awards, ensuring compliance with all contractual terms. Establishes and maintains billing standards in coordination with the assistant director to ensure accuracy and consistency. Monitors research accounting analysts' workloads, providing guidance to maintain efficient workflow and employee well-being. Encourages open communication, collaboration, and feedback within the team.

• Manages a portfolio of high-risk projects and complex tasks, applying strong analytical skills to financial data and historical records. Conducts detailed research to resolve account discrepancies through thorough review of financial records, invoicing, and reporting. Monitors Post Award activities to ensure compliance with allowable costs, cost transfers, budget adjustments, and reporting requirements. Provides timely, detailed support to internal and external customers.

• Recruits, trains, and manages team members, ensuring they have the skills and knowledge needed to perform effectively. Establishes and enforces guidelines and procedures to improve billing and reporting processes. Identifies opportunities for ongoing training and mentorship, promotes a positive and inclusive team culture, and conducts performance evaluations to support career development. Collaborates with the assistant director to align training initiatives with organizational goals.

• Partners with leadership to identify and implement process improvements that support internal and external customer needs. Communicates professionally across the research community and fosters strong working relationships with individuals from various backgrounds. Supports research accounting analysts in communicating with customers and resolving issues.

Required Qualifications

• Bachelor's degree in accounting, finance, or a related field, along with a minimum of five years of experience in sponsored research accounting.

• At least four years of progressively responsible experience in budgeting, accounting, and reporting.

• Proficiency in Excel and familiarity with various software applications. Strong interpersonal communication and problem-solving skills, as well as flexibility and attention to detail.

• Excel in both verbal and written communication.

• Manage deadlines and effectively utilize software applications, online resources, and electronic files.

• Capable of planning, implementing, and monitoring compliance with policies and procedures, as well as setting short and long-range goals and projects.

• Authorization to work in the United States on a full-time basis for any employer is a requirement for this position.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master's degree in accounting, finance, or a related field, complemented by extensive experience exceeding the required five years in budgeting, accounting, and reporting within a university environment. Demonstrate advanced proficiency in gathering, analyzing, and presenting financial data.

• Expertise with the UT *DEFINE experience. Specialized experience of over three years in governmental or sponsored research accounting.

• Experienced with CPRIT, TXDOT, TCEQ, and other Texas state sponsors.

• Excel at multitasking, consistently meeting stringent deadlines, while maintaining a strong customer-centric approach, and exhibiting exceptional organizational and communication skills in both written and oral formats.

• Experience in recruiting, managing, training, and evaluating staff, as well as developing performance evaluation methods and employee improvement programs. Adept at establishing guidelines, standards, and priorities, and managing unit work content to ensure positive outcomes.

Salary Range

$80,000 + depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Occasional weekend, overtime and evening work to meet deadlines

Required Materials

Please mark "yes" on the application for required materials.Failure to attach all additional materials listed may affect candidates being considered for the position.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor.

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensurethatALLRequiredMaterials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the applicationquestionspresentedto upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.