New

Student Affairs Professional

University of Georgia

retirement plan

United States, Georgia, Athens

Mar 04, 2026

Posting Details

Posting Number	S14809P
Working Title	Student Affairs Professional
Department	Franklin-Statistics
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	M-F; 8-5
Advertised Salary	Commensurate with Experience
Posting Date	03/04/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	03/23/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Academic Program Coord I
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Bachelor's degree in a related field or equivalent
Preferred Qualifications
Position Summary	The Student Affairs Professional partners with departmental leadership to provide strategic oversight and advanced administrative management of the department's graduate degree programs. Serving as the Graduate Program Administrator, this position is responsible for the comprehensive coordination, implementation, and evaluation of graduate program operations, ensuring alignment with institutional policies and academic standards. The role exercises independent judgment in managing complex student matters, advising faculty and students on graduate policies and procedures, and facilitating processes that support program effectiveness and student success.
Knowledge, Skills, Abilities and/or Competencies	Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines. Substantially developed interpersonal and teamwork skills to successfully work with a variety of groups in an academic environment. Excellent interpersonal, written, and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness. Software experience and expertise in: MS Office Suite Adobe
Physical Demands	Long hours at desk/computer; occasional lifting of light shipping boxes/materials.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Assistance to Departmental Administrators (Head, Associate Head, Directors of Graduate Studies, and Undergraduate Coordinators)

Collaborate with the Associate Head (AH) to develop and submit the Summer Semester instructional budget.
Partner with the AH and Curriculum Planning Committee (CPC) to coordinate annual undergraduate and graduate course scheduling for the subsequent academic year.
Obtain and manage faculty teaching preferences for the academic year and Summer Semester; develop and maintain the master course schedule.
Enter and manage Summer student payroll in coordination with departmental leadership.
Load and maintain semester course schedules, including instructor and room assignments, in Banner in compliance with university deadlines.
Serve as the department's primary CAPA liaison, initiating and managing course revisions and new course proposals.
Provide guidance to students regarding academic administrative processes and university resources.
Coordinate and support undergraduate and graduate learning outcomes assessment reporting in Xitracs, including data collection and system management.
Administer course evaluations; compile and distribute faculty evaluation materials to the Department Head.
Process section changes, late adds, and course cancellations in accordance with university policy.
Serve as STAT classroom scheduling contact and manage Caldwell Lab scheduling in 25Live and Outlook.
Coordinate undergraduate and graduate exit interview surveys and external departmental surveys.
Manage faculty Gentec key card access for Brooks and Caldwell Halls.

Percentage of time

Duties/Responsibilities

Undergraduate student administration

Support undergraduate student administration, including but not limited to:

Review and process undergraduate transfer credit requests, evaluating documentation for compliance with institutional and departmental requirements and facilitating approvals in accordance with university policy.
Collaborate with undergraduate advisors to monitor STAT course availability, sequencing, and enrollment capacity; manage permissions and provide guidance to ensure timely student progression toward degree completion.
Serve as the department's primary liaison to undergraduate and graduate advisors regarding the Double Dawgs program, coordinating admissions, curriculum alignment, eligibility verification, and program progression in accordance with university guidelines.

Percentage of time

Duties/Responsibilities

Graduate Student Administration

Support Graduate Student program administration in conjunction with Directors of Graduate Studies (DGSs) through recruitment, admissions, acceptance, and graduation stages. Develop, implement, and evaluate annual calendar and program plan, including but not limited to:

Recruitment:

Coordinate the development, production, and distribution of graduate recruitment materials, including departmental brochures and related communications; collaborate with faculty and leadership to ensure messaging aligns with program goals and institutional branding standards.
Support and advance Fall Semester recruitment initiatives, including planning and execution of the department's Virtual Open House.
Design, coordinate, and implement in-person prospective student visits, managing logistics, outreach, program development, and associated budget planning and tracking to support recruitment objectives.

Admissions and acceptance:

Coordinate the application process with DGS and Graduate Committee, including creating files/admission packets, data management, correspondence with applicants, and coordinating with the Graduate School concerning admissions and denials.
Support departmental orientation including logistics, outreach, program, and booking locations.

Percentage of time

Duties/Responsibilities

Graduate Assistant Support:

In collaboration with the Directors of Graduate Studies (DGSs), prepare and issue new and returning graduate student funding letters, ensuring accuracy, consistency, and alignment with departmental and institutional policies.
Coordinate TA/RA/CA appointments, tuition waivers, and related payroll processes, maintaining comprehensive funding records and tracking mechanisms.
Maintain and update centralized funding spreadsheets and records of signed funding agreements to support fiscal oversight and reporting.
Proactively collect projected RA funding commitments from faculty to support assistantship planning and budget forecasting.
Serve as departmental liaison to the FAST team and the Graduate School for assistantship processing, modifications, terminations, compliance notifications, and tuition waiver administration, ensuring adherence to university guidelines and deadlines.
Coordinate and monitor TA compliance requirements in partnership with DGSs, the Graduate School, Franklin College, and the Center for Teaching and Learning (CTL), ensuring timely completion of required training and documentation.

Graduate Student Operations & Program Support

Coordinate graduate student office assignments and facilitate building and key card access for Brooks and Caldwell Halls.
Maintain and manage the department's graduate student database, office space assignments, and graduate student communications lists.
Regularly update and maintain the departmental Graduate Handbook and program guidelines to reflect current policies and procedures.
Ensure accuracy and currency of graduate program webpages, including student rosters, placements, events, and prospective student information.
Coordinate scheduling and announcements of comprehensive exams, thesis defenses, and dissertation defenses; facilitate space reservations and required documentation.
Support QEP/QEM registration processes and track participation outcomes.
Prepare annual graduate student evaluation correspondence in coordination with departmental leadership.
Support the Graduate School travel grant process and administer departmental student travel funding in accordance with established guidelines.

Percentage of time

Duties/Responsibilities	Other activities: Attend graduate school workshops and stay up to date on processes, polices, and procedures Support student award selection process with DGSs and Awards Committee. Serve as departmental liaison with Franklin, Grad School, OGE, Admissions, other offices on campus. Other Duties as assigned
Percentage of time	5