Facility Coordinator - Critical Environments

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Summary

The Facility Coordinator provides general overall facility management services including continuous monitoring of the facility. Work with employees to handle routine operations, including procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.

Principal Duties and Responsibilities

Task will include but not be limited to:

• Responsible for administrative support as assigned.

• Assist with annual operating budget data collection and preparation.

• Analyze and calculate monthly budget accruals to ensure accuracy.

• Create purchase orders as required, maintain and monitor goods receipting, reversal, unmatched invoices and accruals,

• Follow up with accounts payable regarding vendors invoice payments.

• Budget information of daily activity and follow up calls from vendors regarding payment.

• Work with Procurement Supplier to Add new vendors, processes change of address and maintain vendor files for contracts, blanket PO's, and non-contracts.

• Generate, review and distribute needed site reports as needed or required.

• Complete special transformation projects as requested to streamline facility operation.

• Maintain monthly records inventory including but not limited to monthly fire warden reports, site documentation, etc..

• Process routine work orders; open new, manage existing, close and follow up to ensure they are completed in a timely manner.

• Actively participates in implementation of MCIM/Corrigo work order systems. Reviews all PPM tasks, and provides a weekly report indicating level of completion and outstanding tasks. Assists team where needed in managing these programs and training new team members.

• Assist in the preparation of internal correspondence, power point presentations, reporting and other duties related to formal announcements.

• Administer and monitor Work Order Requests and filter requests accordingly on MCIM/Corrigo dashboards.

• Address customer complaints and escalate issues to Facility Management team as needed.

• Assist in preparation of monthly reports.

• Maintain all files and ensure compliance.

• Assist with the arrangement of meetings and conferences including but not limited to reservation of meeting/conference rooms.

• Visitors and approval for ID access cards, work close with Building Security

• Update telephone, email distribution, emergency lists and escalation lists

• Manage day to day office functions as necessary.

• Assists with on-boarding of new JLL staff (New Hire setup).

• Purchase and maintain office supplies and maintain office equipment.

• Perform other miscellaneous administrative tasks as assigned by the Facility Management staff. Provide logistics support to JLL and Client staff including but not limited to correspondence, records inventory and special projects.

• Janitorial, landscaping, snow removal, pest control vendor coordination and oversight.

• Manage compliance of required local, state and federal laws and regulations.

• Assist engineering teams with computer access issues.

• Manages subcontractor access control, security, etc.

• Performs additional job duties as requested.

Minimum Experience:

Education & Experience

• High School diploma or GED equivalent

• 2+ years' experience with Facility or Property Administration

• Working knowledge of computer applications including Word and Excel.

• Demonstrated verbal/written communication skills.

Language Skills

• Ability to write routine reports and correspondence.

• Ability to speak effectively before small groups of tenants or fellow employees.

Other Skill and Abilities

• Superior customer service skills and orientation

• Ability to maintain professionalism at all times under stressful situations.

• Ability to plan and manage work under time constraints.

• Ability to multitask and work without direct supervision.

• Strong organizational skills and collaborative style.

Preferred Experience:

• Experience working in a data center/critical facility.

• Corrigo Experience.

• Zendesk Experience.

• Service Now Experience.

Physical Requirements:

This position will require the following:

• Walking large, campus-like settings.

• Must be able to sit at a computer for up to 10 hours per day

• Using a computer, including keyboard and mouse, for prolonged periods.

• Viewing a computer screen for extended durations.

• Fine motor skills for typing and using office equipment.

• Occasional lifting of light office materials (up to 10-15 lbs).

• Near vision acuity for reading documents and computer screens.

• Occasional standing, walking, and bending to access files or office equipment.

• Occasional reaching and grasping to handle office materials.

• Must be able to work different schedules.

• Must be able to work Holidays.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.