AP Representative, Supplier Maintenance

Concentra is recognized as the nation's leading occupational health care company.

With more than 40 years of experience, Concentra is dedicated to our mission to improve the health of America's workforce, one patient at a time. With a wide range of services and proactive approaches to care, Concentra colleagues provide exceptional service to employers and exceptional care to their employees.

The Accounts Payable Representative - Supplier Maintenance is responsible for the accurate setup, maintenance, and compliance management of vendor records within the organization's financial systems. This role ensures proper documentation for 1099 reporting, maintains vendor data integrity, and supports year-end tax reporting processes. The ideal candidate has strong attention to detail, knowledge of 1099 requirements, and experience in vendor master data management.

Enter, update, and maintain vendor master data in the accounting/ERP system, including addresses, contact details, payment methods, and banking information.
• Review and validate vendor setup and change documentation for completeness, accuracy, and adherence to internal control standards.
• Manage vendor banking updates, ACH enrollments, and perform bank verification procedures to support payment security and fraud prevention.
• Obtain, review, and maintain required tax documentation (including W-9 forms), ensuring proper vendor tax classifications are recorded.
• Determine 1099 eligibility in accordance with IRS guidelines and support year-end 1099 preparation, reconciliation, and reporting.
• Respond to vendor inquiries related to tax reporting and vendor account maintenance.
• Assist with internal and external audit requests related to vendor records, tax reporting, and segregation of duties.
• Identify and recommend process improvements to enhance efficiency, accuracy, and compliance across vendor and AP operations.

• Education Level: High School Diploma or GED
• Major: Degree must be from an accredited college or university.
• Minimum of 1 years in an office environment; 2 years preferred.
• Experience working in a high-volume, multiple facility operating structure environment is a plus.
• Accounts payable experience with Supplier Maintenance is required.
• Working knowledge of 1099 reporting requirements and W-9 documentation.
• Strong understanding of vendor master data controls.
• Proficiency in ERP/accounting systems and Microsoft Excel.
• Ability to thrive in a fast-paced environment and possess a personal sense of urgency and attention to detail.
• Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility
• Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions
• Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism
• The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies
• Attention to detail and accuracy.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Excel and ability to learn other systems as needed (Oracle)
• Ability to work independently and as part of a team.
• Work with leadership team to identify areas of risk or potential improvements.
• Possess a continual sense of curiosity and desire to improve processes.
• Ability to follow company and departmental policies and guidelines.

Employee Benefits

• 401(k) Retirement Plan with Employer Match
• Medical, Vision, Prescription, Telehealth, & Dental Plans
• Life & Disability Insurance
• Paid Time Off
• Colleague Referral Bonus Program
• Tuition Reimbursement
• Commuter Benefits
• Dependent Care Spending Account
• Employee Discounts

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation, if required.

*This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management*

Concentra is an equal opportunity employer that prohibits discrimination, and will make decisions regarding employment opportunities, including hiring, promotion and advancement, without regard to the following characteristics: race, color, national origin, religious beliefs, sex (including pregnancy), age, disability, sexual orientation, gender identity, citizenship status, military status, marital status, genetic information, or any other basis protected by federal, state or local fair employment practice laws.