Summer Internship - Department Secretary - Care Management

Work under the supervision of a department leader or designee to complete assigned duties.

• Assist with operational, administrative or professional tasks aligned with department needs and the intern's academic program.
• Observe, document, and communicate work progress, findings, or issues to the supervising leader or team.
• Interact and communicate effectively with individuals at all levels of the organization using appropriate communication methods.
• Participate in staff meetings, project meetings, and interdisciplinary discussions as requested.
• Proactively seek out learning opportunities, manage time effectively, and appropriately prioritize assignments.
• Follow all organizational policies, procedures, ethical standards, and confidentiality requirements.

The Department Secretary performs secretarial and administrative support for multiple individuals within a department. Responsibilities include basic secretarial support, such as typing correspondence, managing files, screening phone calls, distributing mail and other related duties. May be required to operate a switchboard. Administrative duties may also include the processing, tracking and management of data related to Accounts Payable, Payroll and Attendance, taking minutes, as well as the management of reports specific to the department.

Education: Two years of high school required. Some internships may require a bachelor's degree; or enrolled in and nearing completion of an undergraduate degree or terminal degree in a field relevant to the internship

Licensure, certification, and/or registration: Clinical interns may be required to be enrolled in an accredited professional program (e.g., pharmacy, nursing, allied health) and meet regulatory or licensure-related requirements.

Other Minimum Qualifications: Ability to work efficiently, manage time wisely, and follow policies and procedures with minimal supervision. Strong communication, organizational, and interpersonal skills. Ability to work collaboratively in a team-oriented environment. Demonstrated initiative, professionalism, and willingness to learn. Ability to maintain confidentiality and handle sensitive information appropriately.

Must be at least 16 years of age. Assignments that use chemicals or power tools require intern to be at least 18 years of age.

This job description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

Recruiter:

Recruiter Email:

For more information, contact the HR Service Center at 1-800-599-2537.

Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.

For more information on E-Verify: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies

Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away.

When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself.Below are benefits available to you when you join Carilion:

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Virgin Pulse
• Discounts on childcare
• Continued education and training

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