Administrative Assistant

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title: Administrative Assistant

Location(s): Ventura, CA

Position Overview
We are seeking an Administrative Assistant to support clinic operations and patient flow within an Ambulatory Care setting. This role plays a critical part in ensuring smooth coordination from patient registration through discharge while supporting physicians with appointment and surgery scheduling.

Key Responsibilities

• Coordinate patient flow throughout the clinic (registration to discharge).
• Process prior authorizations and referrals.
• Manage and complete surgery scheduling tasks.
• Assist with physician clinic appointments and surgery calendars.
• Ensure required documentation and materials are prepared for patient consultations.
• Support smooth outpatient operations to optimize patient satisfaction.
• Maintain effective communication with patients, providers, and administrative teams.

Required Qualifications

• Minimum 6 months of experience in a hospital or clinical setting.
• Knowledge of medical terminology.
• Familiarity with authorization processes and managed care programs.
• Strong organizational and prioritization skills.
• Ability to manage competing demands in a fast-paced environment.
• Excellent verbal communication skills.
• Ability to work effectively with diverse patient populations.
• Professional, diplomatic, and empathetic patient interaction skills.
• Proficiency with basic office software and healthcare systems.

Preferred Qualifications

• Knowledge of major medical insurance plans and coverage types.
• Experience with CareConnect system, including:
  • Appointment scheduling.
  • Procedure scheduling.
  • Encounter registration.
  • Referral completion.
  • Authorization entry.
  • Reviewing lab results and medical reports.

• Day Shift - Monday to Friday | 8:00 AM - 5:00 PM.

• Candidates must reside within 50 miles of the worksite.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.