New

Production Coordinator, Penn State University Press

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Feb 26, 2026
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS Penn State University Press seeks a Production Coordinator to play a central role in the production of scholarly books and digital publications. Penn State University Press is renowned for publishing groundbreaking scholarship in the arts and humanities, as well as regional trade titles. This position is responsible for coordinating proofreading, indexing, and ebook production, while providing editorial and production support across multiple stages of the publishing process. The Production Coordinator works closely with authors, freelancers, vendors, and internal staff to ensure projects meet the Press's standards for quality, schedule, and budget. Key Responsibilities: Proof Management Distribute proofs to authors, freelance proofreaders, and staff; communicate guidelines and deadlines Compile, evaluate, and consolidate proof corrections; transmit correction sets to the Production Manager Track and manage elements completed later in proof stages, including Cataloging-in-Publication data block, country of printing, and grant language Index Management Coordinate and provide guidance on indexing to authors and freelance indexers Evaluate indexes for style, depth, accuracy, and typographic standards and apply styles for composition Proofread and correct typeset indexes Ebook and Digital Production Oversee ebook production, including file preparation and transmission to vendors Coordinate alt text creation (author-supplied, staff-written, or vendor-generated) and review for accuracy, appropriateness, and accessibility standards Review EPUB files for errors, formatting, and accessibility compliance Upload final ebook files to the data management system Manage file adjustments for Open Access conversions, including Digital Object Identifier assignment and copyright page updates Assign and oversee web PDF production by staff Additional responsibilities include but are not limited to Maintain and manage a pool of freelance proofreaders, indexers, and ebook vendors: assign work and track schedules; negotiate rates within project budgets; process invoices Provide manuscript editorial support: prepare manuscripts for copyediting and design; evaluate freelance copyediting; edit cover and marketing materials Supervise part-time staff and interns as assigned Qualifications: Experience either in scholarly publishing or with book production workflows is required. Applicants must have experience performing or evaluating one of the following: copyediting, proofreading, indexing, or related editorial or production work. Proficiency with Microsoft Word and Adobe Acrobat is required; proficiency with FileMaker Pro and Adobe InDesign is preferred. Additional Qualifications: Outstanding organizational skills and attention to detail Ability to manage multiple projects and deadlines simultaneously Effective written and verbal communication skills MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Bachelor's Degree 3+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None Application Information: Applicants must submit a resume and cover letter with their application materials. Additional Information: The Production Coordinator will work at Penn State's University Park campus and join the Penn State University Press team, a division of The Pennsylvania State University Libraries and Scholarly Communications. The Pennsylvania State University Libraries is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process. Join the Penn State University Press in the vigorous pursuit of excellence in publishing! Penn State University Press also publishes books in two imprints: Eisenbrauns, specialist publications in biblical studies, ancient Near Eastern studies, archaeology, ancient languages, and Islamic studies. Graphic Mundi, trade graphic novels for general readers on important topics In addition, The Press is home to a robust journals publishing program comprised of more than 80 titles and more than 175 issues annually. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $56,200.00 - $81,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines