Administrative Assistant

JOB SUMMARY

This job is responsible for providing moderately complex administrative and clerical support to management. Manages schedules, appointments, travel, meetings, conference calls, etc. May coordinate interdepartmental activities in the absence of the assigned manager to support the smooth operation of the system or department.

MAJOR DUTIES AND RESPONSIBILITIES

Actively and consistently support all efforts to simplify and enhance the customer experience.

Provides moderately complex administrative and clerical support.

Prepares, maintains, and processes confidential information and correspondence including memos, reports and proposals with high degree of accuracy and timeliness.

Copies and distributes correspondence appropriately.

Maintains accurate files and records.

Produces moderately complex reports, graph and charts.

Coordinates travel arrangements for management.

Prepares and coordinates on/off site meetings and events including hotel arrangements, catering, audio/visual needs, etc.

Operates office equipment including fax and copy machine; troubleshoot for minor repair and maintenance.

Maintains calendar and appointment scheduling for assigned management.

Sorts and distribute incoming mail.

May executes special or continuous research and moderately complex data analysis.

Performs liaison function when appropriate.

Performs other duties as requested by supervisor.

REQUIRED QUALIFICATIONS

Required Skills/Abilities and Knowledge

Ability to read, write, speak and understand English

Ability to maintain confidentiality of information

Ability to prioritize and organize effectively

Ability to type with speed and accuracy

Ability to use 10-key adding machine

Ability to use personal computer and software applications (i.e. word processing, spreadsheet, etc)

Ability to use, handle, and manipulate objects such as paper, pencils, keyboards, and mouse

Knowledge and ability to use the following office equipment computer, telephone, copier, fax, calculator, and stapler

Knowledge of basic mathematics

Knowledge of general office procedures

Knowledge of assigned business unit's policies and practices

Required Education

High School Diploma or equivalent
College course work in Business or related field or equivalent work experience desired

Required Related Work Experience and Number of Years

Administrative/Secretarial work experience - 3

WORKING CONDITIONS

Office environment

Exposure to moderate noise levels

Ability to lift up to 25 lbs

Ability to reach with hands and arms, to bend, to talk and hear, and to read and use a computer

Ability to work while seated for prolonged periods of time