Program Coordinator - Global & Sociocultural Studies

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Coordinates and administers the operational activities associated with the Graduate Programs within the Department of Global and Sociocultural Studies (GSS). Coordinates the day-to-day operations of the program, including admission applications, enrollment, student records, student travel, and program marketing, and responds to student, faculty, and administrative inquiries.

• Serves as the first point of contact on all matters pertaining to the Graduate Programs in the Department of Global and Sociocultural Studies. Communicate with faculty, staff, graduate students, and the university community. Disseminates information related to the graduate program activities, including course information, course schedules, events, policies and procedures, etc.
• Works alongside the Graduate Program Director (GPD), Graduate Committee, Department Chair, Graduate Faculty and the Office Manager with administrative duties.
• Collaborates with the department's Graduate Program Director on all graduate program activities and events, including graduate student dissertations, SAGGSA activities, Graduate Committee Meetings, etc.
• Assist students with processes related to the graduate program, including application submissions, the admissions process, and enrollment and registration. Assist students with potential funding opportunities.
• Reviews and then compiles graduate program applications and related attached documents for distribution to the GSS Graduate Committee. Organizes and attends the GSS Graduate Committee meetings. Tracks student admission status and advises applicants of missing documents for the Committee's review.
• Assist graduate students with the preparation of graduate assistantship forms and submit GA contracts and other necessary paperwork.
• Oversees all travel-related matters for Graduate Program students and guests of the graduate program. Submits travel authorization requests (TARs), cash advance requests, and expense reports for travel incurred. Coordinates travel for Graduate Program Colloquium speakers and processes those reimbursements.
• Participates in position-related training as needed to maintain competencies in software applications, procedures, and policies, and in cross-training on the duties of other department staff to maintain the smooth operation of department business.
• Prepares reports related to the operations of the graduate program, including admissions applications, student records, curricular matters, course syllabi, and alumni status.
• Serves as liaison between the department's Graduate Programs, SIPA HR, the Green School Graduate Office, and the University Graduate School (UGS).
• Initiates graduate program purchases with university issued credit card. Monitors P-card expenses and reconcile statements. Assures compliance and adherence to university credit card policies.
• Secures rooms for meetings, graduate exams, dissertation defenses, and graduate student organization colloquium events.

Bachelor's degree and two (2) years of office or related experience.

Experience working in a Higher Education environment.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

Required to spend 50% or more of time operating a computer

Expanded Background Check

Ability to work flexible hours as needed.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.