Service Coordinator - San Francisco - Commercial HVAC

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025!

Daikin Applied is seeking a Service Coordinator for our San Francisco District Office (office is in Hayward). This role is responsible for customer service, coordination of technician schedules to fulfill service work, and administrative functions that support the efficient operation of a commercial HVAC service office. You will have the ability to make an impact and shape your career with a company that is passionate about growth. The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best. Come be a part of an exciting journey at Daikin Applied, where innovation and excellence drive our every endeavor!

Location: In office; Hayward, CA

What you will do:

• Work with Operations team and District Manager in scheduling and dispatching of Commercial HVAC Technicians for jobs (startups/repairs, warranty, maintenance).

• Address customer inquiries and route questions of technical nature to the appropriate resource.

• Track time and attendance for Technicians.

• Coordinate job startups and maintain communication with customer regarding scheduling for the startup and follow-up on jobs in progress/completed.

• Invoice and bill customers.

• Perform local office AP/AR functions. Follow up with customer to ensure that payment has been received.

• Ensure timely close-out on all work orders and that all associated paperwork is received and filed with the proper job.

• Coordinate warranty administration process. Order parts and tracks shipments.

• Enter and maintain information into Enterprise Resource System, including work orders, new customer information, and technician hours for billing purposes.

• Maintain OSHA logs.

• Answer phones and greet customers and maintain professional and courteous customer contact.

• Organize and coordinate inventory process.

• Assist new hires in the completion of their new hire paperwork, complete employer required sections of forms (I-9) and responsible for sending to Human Resources on the new employee's first day of employment.

• Gather local prevailing wage rate and send hours worked by Technicians on applicable jobs to Human Resources.

Minimum Qualifications:

• High School Diploma or GED.

• 2+ years of related experience, in Mechanical, Electrical, Plumbing service field or comparable industry.

• Bachelor's degree may be considered in lieu of work experience.

• Experience working with HVAC Technicians (preferred).

• Experience with Astea or any other service tracking software (preferred).

• Proficient knowledge of Microsoft Office Suite.

• Strong written and verbal communication skills.

• Strong organization, problem-solving, and customer service skills.

Benefits: Daikin Applied offers the following benefits for this position, subject to applicable eligibility requirements.

• Multiple medical insurance plan options + dental and vision insurance.

• 401K retirement plan with employer match.

• Paid time off and company paid holidays.

• Paid sick time in accordance with the federal, state, and local law.

• Tuition Reimbursement after 6 months of continuous service.

The typical hourly pay rate for this position ranges from $33.00 - $50.00 in the San Francisco area. The range displayed represents the pay range for all positions in the job grades which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location.

Work visa sponsorship is not available for this position.