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Office Support Specialist - Office of Doctoring and Clinical Skills, College of Medicine

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Feb 21, 2026
Office Support Specialist - Office of Doctoring and Clinical Skills, College of Medicine Office Support Specialist - Office of Doctoring and Clinical Skills, College of Medicine Hiring Department: Administration Location: Chicago, IL USA Requisition ID: 1039389 FTE: 1 Work Schedule: Monday - Friday, 8:30AM - 5:00PM Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: February 25, 2026 Salary Range (commensurate with experience): $26.47 - 40.10 / Hourly Wage About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. With minimal supervision, DoCS Office Support Specialist will help coordinate delivery and implementation of the DoCS course in the first and second year of the College of Medicine (COM) curriculum. Will also provide organizational and administrative support to the tri-campus DoCS Course Directors and LCCs with course alignment. Duties & Responsibilities: Work with the Associate Director to assist with coordination of clinical skills sessions with the simulation center, create schedules for students, faculty, and standardized patients; update and distribute materials for students, standardized patients, and faculty and tutors. Work with the Associate Director to assist with coordination of small groups and lectures held weekly; update and distribute materials for students and faculty and tutors; assist with room set-up, check-in of faculty and M4 tutors, coordination of technology with IT, and check-in of standardized patients when applicable Create and maintain spreadsheets, tracking databases and files to support DoCS functions Collaborate with course directors in creating, coordinating, and tracking real patient experiences for the students Track and monitor attendance of faculty, students, and M4 tutors Track and monitor timely completion of assignments by students and feedback by M4 and faculty tutors Assist with compilation of the gradebook for each term of the longitudinal DoCS course and submission to the registrar. Plan, organize, assign and review the work of the unit's administrative office support staff and participate in their selection, training, supervision, and evaluation Maintain and update DoCS courses' Blackboard/Canvas websites Maintaining and update Box folders for faculty Maintain and update DoCS primary calendar and room scheduling Serve as liaison between students and faculty to address concerns related to DoCS and actively communicates with course faculty and students to ensure seamless flow of course activities. This includes in person and email communication In the absence of the Associate Director serve as a contact for the course on a tricampus level. Perform other related duties and participates in special projects as requested by DoCS Minimum Qualifications Required: High school diploma or equivalent. Any one or combination totaling two (2) years (24 months) from the categories below: College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) Bachelor's Degree (120 semester hours) equals three (3) years (36 months) Work experience performing office/clerical activities, including the use of computer systems. One (1) year (12 months) of work experience comparable to the second level of this series. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19037?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-08107e45a259db4b9e36b6570f583306