Payroll Assistant HV-NTP-8737

Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college is a catalyst for educational opportunity and economic development in the Capital Region of New York State.

Hudson Valley seeks experienced, dynamic, capable, creative and caring individuals who would like to join our team and continue to build on decades of successful service to our community.

Department: Office of Human Resources/Payroll

Payroll Assistant
HV-NTP-8737

To be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must be either a U.S. Citizen or U.S. Lawful Permanent Resident of the United States and appointment will be contingent upon completion of a background check.

Minimum Qualifications:
Associate's degree from an accredited college or university in business, accounting or a related field. A minimum of 1 year of finance experience (banking/accounting/auditing, etc.). Strong attention to detail; ability to multi-task and manage priorities along with strong computer skills required. Competent with Microsoft applications.

Preferred Qualifications
Bachelor of Science degree in business administration, accounting or related field. Experience working in higher education and with the Ellucian Banner system.

Nature and Scope of Duties:
The Payroll Assistant will report to the Assistant Director of Human Resources/Payroll, or their designee. The Payroll Assistant will perform the following duties:
1. Maintains accurate and up-to-date payroll files, records, and documentation.
2. Processes a high volume of data in ADP payroll system.
3. Assists with complex payroll calculations including but not limited to raises, retroactive pay, termination payouts, etc.
4. Assists with the preparation and transmission of bi-weekly payrolls. Inputs payroll items including but not limited to new hire processing, payroll tax withholding, deductions and direct deposits, processing payroll authorizations, time sheets, pay rate changes, etc.
5. Maintains the integrity and confidentiality of human resource/payroll files.
6. Responds to employee's payroll-related and online paystub access questions and concerns.
7. Requests wire transfers and/or checks for payroll-related liabilities and garnishments.
8. Runs and/or prepares bi-weekly payroll reports that are distributed to various departments and monthly Department of Labor reporting.
9. Provides clerical support to the Human Resources/Payroll departments.

10. Calculates, reconciles and posts journal entries to record bi-weekly, monthly and quarterly payroll related employer/employee expenses.
11. Assists with reconciling and importing extract files generated by HR into the ADP payroll system.
12. Performs other duties as assigned.

This is a 12-month, Full-Time position with a salary range of $45,000-$48,000.

Hudson Valley offers a full benefit package including Health Insurance, Dental and Eye Insurance, Retirement, employee and employee's spouse and children free tuition waivers. HVCC also has a generous leave policy. If you're employed by a government or not-for-profit organization, you might be eligible for the PSLF Program. The PSLF Program forgives the remaining balance on your Direct Loans

To apply, please visit www.hvcc.edu/jobs and complete the online application before the close date of March 6, 2026.

Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all.

Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply