Administrative Assistant/Purchasing

The Alaka`ina Foundation Family of Companies is looking for an Administrative Assistant/Purchasing to support our corporate operations located in Orlando, Florida.

The Administrative Assistant reports to the Purchasing Manager. The purpose of this position is to be highly skilled in both tactical and strategic purchasing as the Purchasing Administrator. This role involves optimizing our corporate purchasing processes, leading purchasing initiatives, managing key supplier relationships, and ensuring all purchasing activities align with organizational goals and regulatory requirements. The ideal candidate will leverage their expertise to drive cost efficiencies and mentor junior staff.

DESCRIPTION OF RESPONSIBILITIES:

• Oversee the Corporate purchasing process from identifying needs to delivery.
• Maintain communication between Purchasing Department and Finance.
• Processes PSC POs as requested by Finance.
• Responsible for inputting and processing of Reqs/POs as required.
• Build and maintain relationships with suppliers, negotiating favorable terms.
• Work with other departments to plan purchasing based on needs and resolve issues.
• Ensure purchasing follows company rules and legal requirements, assisting with the Purchasing Manager update and maintain Processes and Procedures.
• Assists in creating Costpoint reports on purchasing performance.
• Guide and support junior purchasing staff.
• Any other designated duties determined as job related by your manager.

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

Associate's degree or higher in Business Administration or related field.

REQUIRED SKILLS AND EXPERIENCE:

• Two plus (2+) years of experience in an administrative capacity.
• Strong analytical and problem-solving skills with attention to detail.
• Proficiency in Microsoft Office Suite, particularly Excel for data analysis.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

DESIRED SKILLS AND EXPERIENCE:

• Familiarity of Deltek Costpoint software.
• Purchasing, procurement, or supply chain management experience.
• Knowledge of supply chain best practices.

The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries; a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees

"EOE, including Disability/Vets" OR "Equal Opportunity Employer, including Disability/Veterans"

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, Kpono Government Services, and Kpili Services, Po`okela Solutions, Kkaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

For additional information, please visit www.alakainafoundation.com

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