Accounts Payable Specialist II

POSITION SUMMARY

The Accounts Payable Specialist II will be responsible for day-to-day Accounts Payable responsibilities. This includes, but is not limited to, entering Accounts Payable invoices, reconciling vendor statements, reconciling accrued purchases and vendor returns accounts, and resolving disputes and price variances with vendors.

ESSENTIAL FUNCTIONS

Manage the accounting transactions for Accounts Payable. This position is expected to have a heavy emphasis on data entry of Accounts Payable invoices.

• Send approvals for invoices for processing
• Voucher payables with proper approvals
• Perform calls to vendors (interacting via email or phone), as necessary, to follow up on aged payables that are showing on statement or have issues
• Reaching out to vendors on disputed invoices
• Reaching out to internal employees for additional approvals above and beyond PO amounts
• Balancing vendor statements and review of vendor statements
• Assist in financial audit
• Handles all additional bills and exchanges, works with Logistics and Operations to ensure exchanges are returned and credited
• Review accrued purchases account and reach out to vendors for invoices
• Review VRA account and reach out to vendors for credits
• Set up new vendors and new ACH's accounts
• Reaching out to purchasing for issues with pricing differences or receiving amounts
• Provides vendors resale certificates
• Keep up with Certificate of Liabilities
• Assist in special projects as deemed necessary
• Interact with vendors in a professional and courteous manner; Regularly interact with Accounts Payable Manager and other management to resolve issues that arise in the accounts payable process.
• Observe and promote Company standards and policies on safety, quality, and productivity.

The above list reflects the general details necessary to depict the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

REQUIRED EDUCATION AND EXPERIENCE

• High School diploma or equivalent
• 5+ years' experience in accounting, or other relevant experience

PREFERRED EDUCATION AND EXPERIENCE

• Associates degree preferred but not required

REQUIRED KNOWLEDGE, SKILLS AND COMPETENCIES

• Proficiency in Microsoft Excel and working proficiency with other relevant software applications.
• Excellent verbal and written communication and presentation skills.
• Ability to work independently within a self-directed environment and to successfully multi-task.
• Demonstrated high attention to detail.
• Effective time management, prioritization and organizational skills.
• Effective collaboration and teamwork skills.
• Demonstrated effective problem-solving skills.
• Demonstrated personal accountability skills.

SUPERVISORY RESPONSIBILITY

The position has no supervisory responsibilities.

WORK ENVIRONMENT

This position operates in a professional office environment. The position routinely uses standard office equipment such as computers, telephones, photocopiers and fax machines, and filing cabinets. The noise level in the work environment is usually quiet to moderate. The passage of employees through the work area is average and normal.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

PHYSICAL ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

This is largely a sedentary role. The position requires the ability to occasionally lift or carry items weighing up to 10 pounds.

While performing the duties of this position, the employee is regularly required to sit; use hands and fingers to key, handle or feel; talk or speak; hear, and stand. The employee is occasionally required to stoop, kneel or crouch; bend; reach with hands and arms; and walk. Vision abilities required to perform this job include close vision.

TRAVEL REQUIREMENTS

The position requires little or no travel (less than 10% of the time.)