EXECUTIVE ASSISTANT- MISSOURI PROTOPLEX #00086332

Center for Advanced Manufacturing

Support the Protoplex Director in remaining focused on Protoplex mission and goals by assisting with coordination and documentation related to research centers/consortia and the Industry Advisory Board. Assist with calendar management by scheduling meetings, coordinating logistics, and creating agendas. Prepare the Director for meetings and events by anticipating needs and providing briefings prior to engagements. Provide administrative support via email correspondence, phone calls, letters, and office requests, ensuring timely and professional responses.

• Develop presentations, proposals, and other materials, and prepare summaries and routine reports related to operational activities, highlighting key information to support decision making
• Serve as a primary point of contact for Protoplex by coordinating and executing regular meetings with strategic partners, the Industry Advisory Board, and research centers/consortia members, and acting as a key contact for routine inquiries and requests
• Prepare minutes by summarizing meetings as recording secretary
• Maintain official research centers/consortia and advisory board records, exercising discretion when handling sensitive or confidential information
• Plan, coordinate, and staff events and meetings, ensuring each activity receives the administrative support and logistics coordination needed for success and positivley impacting the quality, timeliness, and effectiveness of team operations
• Manage office needs, place orders, and maintain inventories
• Use a designated One Card to purchase Protoplex supplies
• Maintain purchasing documentation, receipts, reimbursements, and submit statement reports in accordance with university policy for the Director of Protoplex and office operations
• Prepare travel and expense reports for timely reimbursements
• Provide administrative financial coordination in support of Protoplex operations, including assisting with expense tracking, preparing routine financial summaries, supporting payment processing, maintaining documentation, and coordinating cost recovery activities in collaboration with the Project Manager and Business Support Analyst
• Support recruitment, interview scheduling, and onboarding activities
• Identify administrative process improvements and assist in implementing solutions to enhance operational efficiency
• Exercise judgement and discretion to adapt administrative practices as needed to improve workflow and support Protoplex objectives
• Proactively seek opportunities to take responsibility for ongoing administrative tasks and projects in support of the Protoplex
• Perform other duties as assigned

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

• Strong organizational, analytical, time management, and interpersonal skills, with the ability to manage multiple priorities while maintaining attention to detail
• Demonstrated experience supporting meetings and events, managing calendars and travel arrangements, preparing agendas, and organization information
• Ability to communicate detailed or sensitive information clearly and professionally
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and PeopleSoft
• Ability to quickly learn new computer programs specific to Protoplex needs
• Four years of related office experience

The anticipated hiring range for this position has been established as $18.87-$26.87 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 8
University Title: EXECUTIVE ASSISTANT
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Applications will be accepted until this position is filled.

Visa Sponsorship Information:
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

University Information
Missouri S&T is one of the nation's leading research universities with over 100-degree programs in 39 disciplines. It was founded in 1870 as one of the first technological institutions west of the Mississippi River. Located about 100 miles west of St. Louis in the vibrant community of Rolla, Missouri S&T is an accessible, safe, and friendly campus surrounded by Ozarks' scenery. Missouri S&T offers undergraduate degrees in engineering, the sciences, liberal arts, humanities, and business, with M.S. and Ph.D. programs available in many of the science and engineering programs. With over 7,000 students and 300 faculty, Missouri S&T is big enough to accommodate a broad population, yet small enough for individuals to build high visibility and impactful careers.

About Rolla
Rolla, Missouri offers several great advantages that help individuals enjoy a high quality of life. Rolla is an ideal place for families, with its low cost of living, excellent schools, safe neighborhoods, and a range of recreational activities suitable for all ages. The Ozark Scenic Riverways and beautiful landscapes offers abundant opportunities for outdoor enthusiasts of every lifestyle. With its vibrant community, Rolla hosts multiple events, concerts, art exhibitions, and theater performances throughout the year. The university's Leach Theatre showcases nationally renowned performers for campus and community alike. Overall, living in Rolla offers a high quality of life with a supportive community, affordable living, beautiful natural surroundings, and numerous opportunities for personal and professional growth.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.