Administrative Assistant III-Dermatology

Under the general direction of the Education Manager, the Administrative Assistant III supports the missions of the Department of Dermatology by coordinating several operational and ad hoc duties. This position provides critical administrative support to the clinical faculty and includes the research faculty for their education focus supporting undergrad and graduate school courses for the Department of Dermatology. This detail-oriented position requires excellent administrative, organizational, and communication (oral, written, and electronic) skills as well as computer proficiency. It requires considerable professionalism, confidentiality, independent initiative, sound judgement, analytic ability, and problem-solving skills. The successful candidate will have the ability to manage competing priorities as well as the ability to work independently in dealing with the diverse elements of the complex organization of UW-SMPH.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• Monday through Friday 8:00a.m.- 4:30p.m.

• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Prepares and audits complex records, edits documents, and reviews work done by others

School of Medicine and Public Health, Department of Dermatology, Administration

The Department of Dermatology is committed to advancing cutting-edge research, training the next generation of leaders, and delivering world-class patient care for individuals of all ages. Guided by our vision to be a world leader in academic dermatology, we strive to be a center for remarkable care and a vibrant community dedicated to innovation, education, and inclusion. We embrace both independent and collaborative approaches to our work. Our philosophy is to empower individuals through comprehensive, hands-on training and onboarding, while fostering a strong team culture through regular collaboration with colleagues and support staff across the department.

The starting salary/hourly wage for the position is $25 per hour; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

• SMPH University Staff Benefits Flyer 2026

• Minimum of Two years' administrative work experience required

• Proficiency in Microsoft Office Suite Programs (Outlook, Word, Excel, etc.) as well as Webex and Zoom (or similar) required

• Experience working in an office setting providing high level administrative support desired

• Experience in academic or medical administration preferred

H.S. Diploma Preferred.

For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

* Cover letter required
* Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Beth Reuter, ejreuter@wisc.edu, 608-263-3680.

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.