Executive Assistant

Opportunity awaits those up to the challenge of developing transformative therapies across a broad range of debilitating diseases.

Summary:

Roles and Responsibilities:

Key Responsibilities

• Calendar & Scheduling:Proactively manage heavy, dynamic calendars across five senior executives, ensuring efficient time management and prioritization; monitor executive schedules to identify potential conflicts by understanding priorities and preferences; provide timely suggestions to resolve issues and ensure smooth calendar management.
• Meeting Management:Coordinate internal and external meetings and prepare leaders in advance with logistics, agendas, materials, presentation support and follow-up actions.
• Travel Coordination:Plan and manage complex domestic and international travel arrangements, itineraries, and accommodations.
• Expense Management:Prepare, submit, and track expense reports with accuracy and timeliness in compliance with company policies.
• Communication & Liaison:Act as the point of contact between executives and internal/external stakeholders with professionalism and discretion.
• Administrative Support:Draft correspondence, manage documents, and provide general administrative support; order catering and office supplies for meetings and team events as needed; assist with preparation of POs, invoice processing and contract management.
• Project Support:Provide light project management support, as needed, to ensure smooth execution of team initiatives.
• Maintain confidentiality across all workstreams.

Qualifications

• Bachelor's degree preferred.
• 3+ years of experience in administrative or executive support roles supporting senior leaders in a fast-paced corporate environment.
• Strong organizational and time management skills and exceptional attention to detail with proven ability to manage multiple priorities.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
• High degree of professionalism, discretion, and confidentiality.
• Experience with Concur or other travel/expense management systems preferred.
• Self-starter with the ability to anticipate needs and solve problems proactively.

Travel Requirements:

Education:

Pay Information:

Work Arrangement:

Benefits and Perks:

Apellis offers a comprehensive benefits package, including a 401(k) plan with company match, inclusive family building benefits, flexible time off, summer and winter shutdowns, paid family leave, disability and life insurance, and more! Visit https://apellis.com/careers/benefits/ to learn more.

Company Background:

Apellis Pharmaceuticals, Inc. is a global biopharmaceutical company leading the way in complement science to develop life-changing therapies for some of the most challenging diseases patients face. We ushered in the first new class of complement medicine in 15 years and now have two C3-targeting medicines approved to treat four serious diseases. Breakthroughs for patients include the first-ever therapy for geographic atrophy, a leading cause of blindness, and the first treatment for patients 12 and older with C3G or primary IC-MPGN, two severe, rare kidney diseases. We believe we have only begun to unlock the potential of targeting C3 across many serious diseases.

For more information, please visit http://apellis.comor follow us on LinkedIn andX.

EEO Statement:

Apellis is an equal opportunity employer and complies with all applicable federal, state and local fair employment practices laws. Apellis strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender nonconformity and status as a transgender or transsexual individual), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, marital status, AIDS/HIV status, smoker/nonsmoker, and occupational pneumoconiosis or any other characteristic protected under applicable federal, state or local law.
For San Francisco postings: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.