New

Accounting Associate

The Pennsylvania State University
paid time off, sick time, remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Feb 18, 2026
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The University Bursar's Office is seeking an Accounting Associate to support the financial administration of Military Third Party contracts. This position is responsible for creating and maintaining military-sponsored organization contracts, invoicing third-party military sponsors, processing and reconciling payments, and ensuring compliance with university policies and contractual requirements. The role requires strong attention to detail, collaboration with internal departments, and consistent communication with external military partners. Key Responsibilities Create, manage, and maintain organizational accounts and Military Third Party contracts within the student financial system Set up and maintain authorized billing structures and contract terms for military-affiliated students and sponsoring agencies Generate accurate and timely invoices to third-party military sponsors in accordance with contractual agreements Process incoming payments from military third-party sponsors, including electronic payments, checks, and other approved methods Deposit and post payments to the appropriate organizational accounts Reconcile Military Third Party organizational accounts to ensure accuracy and completeness of financial records Monitor outstanding receivables and follow up with military sponsors regarding unpaid or delayed invoices Maintain detailed documentation and audit trails for contracts, invoices, and payments Ensure compliance with university policies, state and federal regulations, and military contract requirements Provide excellent customer service support to students, military contacts, and internal stakeholders regarding account inquiries Respond to incoming phone calls/emails from customers regarding the status of student accounts; identify customers' needs, requests, and handle escalated calls/issues Respond to incoming emails from customers via the Bursar's Electronic Student Inquiry Response System and SalesForce Process Military Grant in Aid This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process. Required Qualifications Strong attention to detail and ability to manage multiple accounts and deadlines Proficiency with financial systems, spreadsheets, and standard office software Ability to communicate clearly and professionally with internal and external partners MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines