New

Business Specialist

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Feb 18, 2026

Position Details

Position Information

Recruitment/Posting Title	Business Specialist
Job Category	URA-AFT Administrative
Department	Physics & Astronomy
Overview	The School of Arts and Sciences ( SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. "Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the "https://sas.rutgers.edu/strategic-plan-2024-2029"> SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence."
Posting Summary	Rutgers, The State University of New Jersey is seeking a Business Specialist for the Department of Physics and Astronomy within the School of Arts and Sciences. The Business Specialist will report to the Business Manager in the Physic Department; the Business Specialist will support the Department of Physics and Astronomy and affiliated centers, primarily NHETC. The business specialist is responsible for the Center's ( NHETC) pre-award process cycle and will assist with the Physics Department's pre-award process. The Business Specialist supports the Principal Investigators (PIs) research by reviewing grant funding solicitations, developing budgets, budget justifications, cost-sharing, and subcontract agreements. Among the key duties of this position are the following: Develops budgets and budget projections for Centers managed by the department. Develops and assembles supplementary documentation for grant proposal preparation and successful submission. Works with the Office of Research and Sponsored Programs (ORSP) to review and resolve compliance issues related to university and sponsor requirements. Creates and maintains a database for CV, pending and current support statements, award information, etc., to administer/assist in submitting approximately 50-75 grant submissions per year. Provides account administration, reconciliation, and reporting for assigned departmental accounts and sponsored program accounts of assigned Principal Investigators (PIs) in the Department of Physics and Astronomy and affiliated centers, primarily NHETC. Analyzes data, tracks expenditures, reconciles accounts, and prepares reports as needed to related assigned accounts and general financial data for the Supervisor, Chair, Director, and management. Shares responsibility for Employee Charging Instructions (ECI) and assists in resolving payroll issues. Provides backup accounting assistance to the other Business Specialists, Department's Clerical Assistants, and Shipping Coordinators, and the daily functions of these positions when they are out of the office. Prepares related POs, JEs, and other financial tasks related to assigned accounts. Manages multiple deadline dates simultaneously and unexpected requests.
FLSA	Nonexempt
Grade	05
Salary Details
Minimum Salary	68278.480
Mid Range Salary	84393.980
Maximum Salary	100509.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in business administration, accounting, or finance, or an equivalent combination of education and/or experience, demonstrates knowledge and understanding of generally accepted accounting principles and practices. Two or more years of experience in an academic/research environment or similar experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent communication, interpersonal and organizational skills. Ability to work effectively with all levels of personnel. Solid working knowledge of Excel. Strong background in handling the Pre-award process cycle. Ability to handle interruptions and quickly re-establish focus. Ability to work on broadly defined objectives with minimal oversight
Preferred Qualifications	Current driver's license to attend meetings campus-wide. Knowledge of NSF, FastLane, other electronic submission software used by funding agencies, and website development experience. Experience with Rutgers University system applications such as Cornerstone, HCM, Marketplace, SciQuest, etc.
Equipment Utilized	Strong computer end-user skills in word processing and spreadsheet applications and strong Internet search skills, including familiarity with funding agency websites and research funding search engines.
Physical Demands and Work Environment
Special Conditions	Ability to lift boxes up to and over 50 pounds.

Posting Details

Posting Number	26ST0250
Posting Open Date	02/18/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement