Construction Services Coordinator

Job Title: Construction Services Coordinator

GENERAL DESCRIPTION

This role will provide support in developing company shops and franchise shops in the coordination, planning, and implementation of new shop design.

FOCUS

Responsibilities

• Manage the development team's project tracking documents and project management platform on a weekly basis and distribute reports to the team.
• Manage vendor communications and relationships, including confirmation of inventory, stock, and quantities.
• Manage and distribute monthly vendor reports with project status.
• Review construction documents and work with vendors to obtain cost estimates for all new construction projects, both company and franchise. Quotations to be reviewed against drawings to ensure accuracy in amounts and quantities. (FF&E, mechanical, lighting, millwork/workshop, etc.).
• Manage order placement and payment tracking for all new construction projects, both company and franchise. (FF&E, mechanical, lighting, millwork/workshop, etc.).
• Track and manage orders with Construction Managers and Franchisees for all new construction projects to ensure deliveries are coordinated with construction install schedules. (FF&E, mechanical, lighting, millwork/workshop, etc.).
• Assist Construction Managers to maintain budgets for each company project, including GC bids and vendor quotations.
• Assist with setting up building utilities and coordinate account setup for new company locations.
• Perform such other related tasks as reasonably requested.
• Potential opportunity to assist and work on Refresh Projects as the schedule allows

Skills

• Process and detail-oriented with the ability to execute tasks within the parameters outlined by the Development Leadership Team.
• Highly organized self-starter with excellent time management skills, with the ability to multitask.
• Able to think critically to prioritize duties and tasks with a sense of urgency.
• Strong communication skills, both written and oral.
• Strong presentation skills, in person and especially virtually on camera.
• Excellent collaborative skills that demonstrate teamwork, creativity, and innovation.

• Must have the ability/stamina to work 45-50+ hours a week
• Must be able to work in both warm and cool environments, indoors and outdoors
• Must be able to engage in problem-solving skills to help identify and solve potential issues
• Ability to stand/walk for 9-10 hours per day and sit for 1-2 hours per day
• Must be able to lift up to 50 pounds occasionally
• Will frequently reach, feel, bend, stoop, carry, finely manipulate, and key in data

• Must represent The Potbelly Values.
• Demonstrated success in meeting or exceeding goals and deadlines.
• Must be coachable, driven, focused, confident, and a self-starter
• Cool and collected under pressure.
• Must be passionate about the food business in general and Potbelly in particular
• Proficient in Microsoft Software - Specifically Excel, Word, and PowerPoint
• Proficient in reading and understanding Construction Drawings for order procurement.
• Experience with CRM, FranDash, SmartSheet/PM for collaboration and communication
• Knowledge of AutoCAD, Adobe Creative Suite, or Bluebeam/Revu is a plus
• Minimum of 3-5 years of experience in restaurant construction services or project management
• Must have experience performing in a fast-paced environment
• Must strive for excellence and have only the highest integrity in their intentions
• Bachelor's degree ina related field (BA or BS in Interior Design or Architecture)

Potbelly actively creates and promotes an environment that is inclusive of all people and their unique abilities, strengths, and differences. We respect and embrace diversity in each other, our customers, suppliers, and all others with whom we interact as an essential component in the way we do business. Diversity only strengthens our Potbelly vibe, who we are, and how we work.

We're an equal opportunity employer. Each applicant will be considered for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity, national origin, veteran status, or any other basis protected by applicable federal, state or local law.

Application Deadline: Applications must be submitted by [5/31/2026] to be considered for this position. The posting may close earlier if a suitable candidate is selected before the deadline.

Company: Potbelly Corporate

Position: Construction Services Coordinator

Status: Full Time

Shift: First (Day)

Req #: 10903255

Date Posted: February 17, 2026

Location: Chicago , Chicago,
US,
IL,
60611

Job Category: Corporate