Administrative Coordinator II

College of Health Professions and Sciences:

The College of Health Professions and Sciences (CHPS) is home to nationally recognized programs focused on health and wellness - and a respected faculty dedicated to teaching innovations and research partnerships. The college offers accredited programs in health sciences, physical therapy, kinesiology, athletic training, social work, physical therapy, and communication sciences and disorders. In conjunction with the Clinical Affairs team, the CHPS Office of Research, Sponsored Programs, and Faculty Excellence provides front-line support for faculty in the college to support their research, teaching, service, and overall career advancement goals.

The Opportunity:

UCF's College of Health Professions and Sciences is seeking an Administrative Coordinator II. This role performs, coordinates, and manages faculty-facing and faculty-focused activities within the college in collaboration with the Senior Associate Dean for Research and Faculty Excellence and the Associate Dean for Clinical Affairs and Healthcare Innovation. Responsibilities include providing daily faculty-focused customer service; supporting program planning, development, implementation, and tracking; liaising with college units and central administrative offices; and managing confidential, high-level administrative and faculty career advancement and personnel actions, including record retention.

Responsibilities:

PROJECT/PROGRAM PLANNING, DEVELOPMENT & IMPLEMENTATION:

• Participates in faculty-focused program and event planning/development/implementation.

• Conducts independent background policy, procedure, and material preparation research.

• Provides comprehensive project/program scheduling, document and itinerary preparation for faculty-focused meetings, events, and programs.

• Monitors progress against unit goals and objectives, and contributes to progress reporting, including follow-up and record keeping.

• Manages meeting planning, agenda/materials development and distribution, as well as meeting minutes/documentation, and action item follow-up.

FRONT LINE FACULTY SUPPORT:

• Provides confidential, discrete, and customer-oriented daily front-line response/coordination for faculty-related activities and committees/councils across research, career development/advancement & clinical functions in conjunction with the Senior Associate Dean for Research and Faculty Excellence.

• Serves as a point person to support faculty using institutional software (e.g., Huron, Workday, Interfolio).

• Manages confidential document delivery and record keeping for faculty in conjunction with the Senior Associate Dean for Research and Faculty Excellence.

GENERAL OFFICE ADMINISTRATION:

• Functions as primary receptionist for the unit from front desk workstation.

• Oversees the daily operations of the Office of Research, Sponsored Programs & Faculty Excellence (ORSPFE) and acts as liaison across ORSPFE team and Clinical Affairs team.

• Assists with tracking and review of faculty program expenses and purchasing.

• Serves as liaison with unit/department human resources personnel for grant and faculty-related personnel actions.

• Supports office role within human resource-related activities (e.g., recruiting, onboarding).

• Provides administrative coordination, document and itinerary preparation, travel coordination, expenditure reporting, and purchasing support for two associate deans.

• Provides direction to others to ensure procedures are upheld for smooth office operations and interface with other college and university units.

Minimum Qualifications:

Bachelor's degree or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Bachelor's degree in business administration, education, public administration, communications, or a related field.

• 4+ years of relevant work experience managing office activities, establishing priorities and deadlines, assigning work, and providing advanced administrative support duties.

• Experience using standard office software (Microsoft Office Suite: Word, Excel, Outlook, PowerPoint) to prepare documents, reports, and correspondence.

• Experience supporting use of Enterprise Software.

• Experience within a Higher Education environment, delivering comprehensive support to faculty.

The most successful candidates may possess the following qualities:

• Evidence of ability to work both independently and as a member of a high-functioning, cohesive team.

• Evidence of history of maintaining high attention to detail and confidentiality in past work environments.

• Customer service training

Additional Application Materials Required:

In addition to your online application, please include a resume and a cover letter explaining your professional background, as well as past accomplishments and professional duties relevant to this position.

Special Instructions to the Applicants:

The anticipated hourly rate for this position is $20.29-$24.90 per hour. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.