New

Accounts Payable Specialist

Vaco
$23.00 - $25.00 / hr
United States, Kentucky, Louisville
Feb 14, 2026
Job Summary: The Accounts Payable Specialist is responsible for processing and managing the organization's invoices, expense reports, and vendor payments accurately and timely. This role ensures compliance with company policies, supports month-end and year-end closings, and helps maintain strong vendor relationships. Key Responsibilities: Process invoices, purchase orders, and expense reports accurately and on time. Review and verify vendor statements, resolving discrepancies and reconciling accounts. Ensure timely and accurate payment to vendors via check, ACH, or wire transfers. Maintain accurate records of accounts payable transactions. Assist with month-end and year-end closing activities, including accruals and reconciliations. Respond to vendor inquiries in a professional and timely manner. Ensure compliance with company policies and internal controls. Support audits by providing necessary documentation and explanations. Collaborate with other departments to resolve invoice or payment issues. Qualifications: Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. 1-3 years of experience in accounts payable or accounting. Proficiency with accounting software (e.g., SAP, QuickBooks, Oracle, NetSuite, or similar). Strong attention to detail and organizational skills. Excellent communication and interpersonal skills. Ability to manage multiple tasks and deadlines. Basic understanding of accounting principles and practices. Preferred Skills: Experience in a corporate or large organizational environment. Familiarity with electronic payment systems and ACH processing. Knowledge of tax regulations related to vendor payments. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.