Administrative Coordinator (4722C) - #84175

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

ESPM is a multidisciplinary academic department in the Rausser College of Natural Resources (RCNR) on the Berkeley campus, encompassing basic and applied aspects of biological, physical and social sciences as applied to natural resources and natural resource-based production systems. The Nelson Lab is located within this department and focuses on Indigenous archaeology, Indigenous environmental studies, settler colonialism, Community-Based Participatory Research in California.

Position Summary

The purpose of this position is to provide administrative support to the Nelson Lab in the Environmental Science, Policy, and Management Department. This position maintains efficient workflow for the Nelson Lab's administrative needs including: reimbursements, Bearbuy purchases, travel and entertainment, event planning, meeting coordination, and upkeep of the lab's website/communications.

Application Review Date

The First Review Date for this job is: 02/24/2026.

Responsibilities

• Event organizing/planning and event logistics on campus.
• Purchasing via Bearbuy and Blu card/event card.
• Coordinates large, complex meetings/events for the department.
• Assists principal investigator in researching, compiling, and preparing grant proposals.
• Tracking expenses, creating expense reports, and budgeting.
• Working with research affiliates and helping them through the vendoring process.
• Works with the PI to create, update, review, and revise lab website to better communicate the lab's mission and goals requiring substantive knowledge of organization's objectives.
• Organizing/coordinating meetings and taking notes for the lab groups and our projects and partners.
• Scheduling and calendar support.
• Monitoring and responding to email from a lab SPA account which involves a thorough knowledge of the lab's research.
• Organizing/managing digital files, folders, etc. for the lab.

Required Qualifications

• Excellent organizational and interpersonal skills, administrative experience, aptitude for problem solving, data management.
• A demonstrated ability to work independently and as part of a team.
• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• High school diploma and/or equivalent experience/training.

Preferred Qualifications

• Experience with humanities or social science research methods.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $30.58 (Step 1) - $35.05 (Step 7).

• This is a part-time (20 hours/week), career position that is eligible for UC Benefits.
• This is a non-exempt, biweekly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information

• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
• This position is eligible for up to 80% hybrid work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.

Misconduct

SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.