Administrative Assistant - Legal Risk Management Team

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Why Rosendin?

Committed. Innovative. Engaged.

If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!

YOUR NEXT OPPORTUNITY:

The Legal Administrative Assistant is responsible for providing administrative support to the Risk \ Legal business unit for Rosendin and will be responsible for providing comprehensive administrative, organizational, and transactional support to Rosendin's inhouse risk management team. This role supports the risk team in handling contract management, corporate governance, risk mitigation, procurement agreements, vendor relationships, and other legal needs typical of a large electrical contracting business.

WHAT YOU'LL DO:

Document & Records Management

• Organize and maintain digital and physical files, ensuring accurate indexing and secure storage.

• Support corporate governance documentation, including entity filings, annual reports, and business licenses.

• Administer legal department databases, contract repositories, and document management systems.

Administrative Support

• Manage calendars, schedule meetings, and coordinate internal and external communications for the risk team.

• Prepare meeting materials, agendas, and reports. Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.

• Performs filing, typing, data input and other clerical support to Legal team and act as a backup for the Risk Management unit.

• Process legal invoices, expense reports, and departmental budget tracking.

• Assist with onboarding outside counsel, collecting billing guidelines, and maintaining contact lists.

Research & Compliance Support

• Conduct preliminary research related to contracts, regulatory requirements, and state-by-state licensing.

• Assist risk team with assembling documentation for audits, compliance reviews, and corporate initiatives.

• Help maintain forms, checklists, workflows, and process documentation.

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the position's role within the business unit.

WHAT YOU'LL NEED TO BE SUCCESSFUL:

• Two or more years in office administrative work experience

• Associate degree in Business Administration or related discipline. Can be a combination of education, training and relevant experience.

Preferred qualifications

• Two or more years of experience as a legal assistant, legal secretary, paralegal assistant, or similar role-preferably in transactional law, construction law, or corporate in-house departments.

• Prior experience with eDiscovery platforms.

COMPETENCIES:

• Communication

• Teamwork

• Organization

KNOWLEDGE, SKILLS & ABILITIES:

• Computer, filing, and 10-key skills required attention to detail is a must; strong analytical skills favored.

• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred.

• Ability to prioritize and manage multiple tasks, changing priorities as necessary.

• Ability to work under time pressure and adapt to changing requirements with a positive attitude.

• Effective oral and written communication skills as required for the position.

• Ability to be self-motivated, proactive and an effective team player.

• Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others.

WORKING CONDITIONS:

• General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning

• Noise level is usually low to medium

• Occasional lifting of up to 30 lbs.

• Remote work will be permitted

YOU Matter - Our Benefits

• ESOP - Employee Stock Ownership

• 401 K

• Annual bonus program based upon performance, profitability, and achievement

• 17 PTO days per year plus 10 paid holidays

• Medical, Dental, Vision Insurance

• Term Life, AD&D Insurance, and Voluntary Life Insurance

• Disability Income Protection Insurance

• Pre-tax Flexible Spending Plans (Health and Dependent Care)

• Charitable Giving Match with our Rosendin Foundation

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

Pay Range

The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.