Position Details
Position Details
| Job Title |
Payroll Analyst |
| Position Number |
8102863 |
| Work Modality |
Hybrid - 3 In-Person |
| Job Category |
University Staff |
| Job Type |
Full-Time |
| FLSA Status |
Exempt |
| Campus |
|
| Department Name |
CONTROLLER |
| Location Code |
PAYROLL SERVICES (04400D) |
| Is this split and/or fully grant funded? |
No |
| Duties and Responsibilities |
Position Summary
Loyola University Chicago is seeking an
Interim Payroll Analyst for a
temporary assignment (estimated 18 month duration) to assist with processing and analyzing payroll-related information for both biweekly and monthly payroll cycles.
Under the mentorship of the Manager, Payroll, the Payroll Analyst will coordinate and participate in technical payroll accounting activities during this contract term. This includes the preparation, maintenance, processing, analysis, and auditing of manual and automated payroll data; ensuring accuracy and completeness of transactions; and providing work direction and guidance to junior staff/intern. We are seeking a self-starter with excellent analytical and communication skills who can hit the ground running.
Key Responsibilities
Payroll Operations:
- Coordinate the preparation, maintenance, and auditing of manual and automated payroll data for biweekly and monthly payroll cycles.
- Process employee terminations, including calculation and payment of final wages, accrued vacation payouts, and applicable deductions in compliance with state and federal regulations.
- Execute and validate post-payroll termination jobs (LP termination jobs) to ensure accurate employee deactivation, benefit terminations, and payroll system updates.
- Review and reconcile vacation payout balances to ensure accuracy and compliance with university policies and legal requirements.
- Partner with Human Resources and Benefits to ensure timely and accurate processing of terminations and related payroll actions.
Tax & Compliance:
Conduct Federal and State 941-X filing tax reconciliations.
- Manage Year-End Reporting, including W-2 filings, Federal and State survey requests, and Unemployment reporting.
Leadership & Support:
- Serve as the primary backup to the Payroll Manager during the contract period.
- Lead, train, and provide work direction and guidance to payroll staff.
Process Improvement:
Design, document, and implement procedures to streamline payroll processes and increase efficiency.
Reporting & Auditing:
Conduct regular audits of payroll procedures and records.
- Report to management on payroll issues, changes, and fiscal year payment calendars.
Inquiry Resolution:
Respond to employee inquiries regarding salaries, taxes, first or final pay, vacation payouts, and withholdings while delivering a high level of customer service.
Regulatory Monitoring:
- Stay up to date on changing state and federal payroll and tax laws and assess impacts to payroll operations.
Performs other duties as assigned |
| Minimum Education and/or Work Experience |
- Bachelor's degree in Accounting or Finance required.
- At least three to five years' experience in a computerized accounting environment preferably within Payroll, Accounting or Finance.
|
| Qualifications |
Minimum Education:
- Bachelor's degree in Accounting or Finance required or
Minimum Experience:
- 3-5 years of experience in a computerized accounting environment, preferably within Payroll, Accounting, HR or Finance.
Regulatory Knowledge:
- Strong knowledge of state and federal payroll and tax regulations, including experience with 941-X filings.
Soft Skills:
- Excellent analytical skills and strong attention to detail.
- Ability to work under tight deadlines and provide effective communication/guidance to a team.
|
| Certificates/Credentials/Licenses |
N/A |
| Computer Skills |
- Hands-on experience with payroll systems such as Lawson, Kronos or UKG Ready.
- High proficiency in Excel and spreadsheet analysis.
|
| Supervisory Responsibilities |
No |
| Required operation of university owned vehicles |
No |
| Does this position require direct animal or patient contact? |
No |
| Physical Demands |
None |
| Working Conditions |
None |
| Open Date |
01/27/2026 |
| Close Date |
|
| Position Maximum Salary or Hourly Rate |
$80,000/ann |
| Position Minimum Salary or Hourly Rate |
$70,000/ann |
| Special Instructions to Applicants |
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at
www.luc.edu/mission/. For information about the university's focus on transformative education, they should consult our website at
www.luc.edu/transformativeed.
|
| About Loyola University Chicago |
Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With
15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a
STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail,
click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's
Nondiscrimination Policy. |
| Quick Link for Posting |
https://www.careers.luc.edu/postings/34563 |
|
Loyola University Chicago
Jan 27, 2026