Maintenance Planner II

Do you want to contribute to a larger purpose to save the lives of infants in the NICU? This is Prolacta Bioscience's mission! Take a look at this opportunity with our Engineering & Facilities team, which is seeking a passionate individual, to fill the role of our Maintenance Planner II. This role is an advanced technical role responsible for developing, optimizing, and sustaining maintenance planning processes across Prolacta's facilities. The Maintenance Planner II role expands various initiatives such as strategic spare parts management, reliabilityfocused maintenance improvements, and coordination of small facility and equipment projects for the Maintenance department. The Maintenance Planner II works crossfunctionally with Engineering, Manufacturing, QA, QC, Technical Operations and Supply Chain to ensure equipment reliability, regulatory compliance, and efficient execution of maintenance activities. This role also supports the development of maintenance metrics, continuous improvement initiatives, and CMMS enhancements.

Who Is Prolacta Bioscience?

We give babies a brighter future by unlocking the biological power of human milk. Established in 1999, Prolacta Bioscience is a privately held life sciences company that has touched the lives of more than 100,000 premature infants globally. Prolacta is the world's leading hospital provider of 100% human milk- based nutritional products. Based in Southern California, we employ more than 300 people globally, many of whom have dedicated their lives to neonatal care.

For more information, please visit www.prolacta.com

How you will contribute

This role will provide you with the opportunity to contribute to the growth of our organization and develop your professional skills by performing the following...

Maintenance Planning & Scheduling

• Plans and schedules preventive/corrective maintenance and calibrations for critical plant equipment, including bulk processing tanks, filling and packaging equipment, CIP systems, utilities, facilties and electrical control systems.
• Develops detailed job plans including labor estimates, materials, tools, safety requirements, and documentation.
• Reviews work requests for accuracy, scope, and priority; ensures alignment with production schedules.
• Analyzes backlog, schedule compliance, and labor utilization to drive continuous improvement.

Spare Parts & Inventory Optimization

• Leads the development and implementation of spare parts strategies for critical assets.
• Establishes and maintains min/max levels, reorder points, and stocking strategies based on equipment criticality and usage trends.
• Works with Supply Chain and the Facility Maintenance Manager to improve spare parts storage, labeling, BOM accuracy, and inventory control.
• Identifies obsolete, slowmoving, or highrisk parts and recommends corrective actions.

Reliability Engineering Support

• Partners with Engineering and Reliability teams to refine PM/PdM tasks based on failure modes, historical data, and equipment performance.
• Conducts or supports root cause analysis (RCA) for recurring equipment failures.
• Assists in implementing reliability tools such as FMEA, RCM, and conditionbased monitoring.
• Tracks and reports maintenance metrics/KPIs including MTBF, MTTR, and downtime trends.

Small Facility & Equipment Projects

• Coordinates smallscale facility improvement projects, including scope development, vendor coordination, and schedule tracking.
• Supports equipment installations, relocations, and upgrades by preparing job plans and ensuring readiness.
• Ensures project documentation, drawings, and asset records are updated in the CMMS.

Technical Documentation & Compliance

• Maintains accurate and compliant maintenance records in accordance with FDA, cGMP, and SOP requirements.
• Verifies mechanical and electrical drawings for accuracy; updates redlines as required.
• Ensures job plans incorporate safety requirements, including lockout/tagout procedures.
• Supports audits by providing maintenance records, calibration data, and equipment history.

Vendor & Contractor Coordination

• Coordinates onsite support from vendors and contractors for calibration, maintenance, and equipment services.
• Ensures contractor training, project scheduling, and equipment planning are aligned with site requirements.

Other Responsibilities

• Identifies areas requiring repair or potential risks to product or employee safety.
• Attends required training and meetings.
• May perform other duties as assigned.

What you bring to the role

Education & Experience

• High School diploma with 7+ years of experience in maintenance planning, scheduling, or supply chain in a technical environment.
• Associate degree in business management, supply chain, engineering, or technical discipline with 5+ years of relevant experience.
• Bachelor's degree in business management, supply chain, engineering, or technical discipline with 2+ years of relevant experience.
• Experience in a regulated environment (FDA/PMDA, cGMP, biotech, pharmaceutical, food manufacturing) strongly preferred.

Technical Qualifications

• Strong knowledge of production equipment including process tanks, critical systems, filling and packaging equipment, and CIP systems.
• Ability to read and interpret technical documents, electrical and mechanical drawings, blueprints, and P&IDs with minimal guidance.
• Demonstrated experience with CMMS systems and maintenance planning best practices.
• Knowledge of reliability engineering concepts (RCM, FMEA, RCA) preferred.
• Strong understanding of spare parts management and inventory control.
• Proficiency in MS Excel, PowerPoint, and Word.
• Experience with databases, queries, pivot tables, and charts.

Skills & Competencies

• Excellent scheduling, communication, and crossfunctional collaboration skills.
• Strong analytical skills with the ability to generate and interpret maintenance metrics.
• Selfmotivated with the ability to work independently, prioritize effectively, and exercise sound judgment.
• Proactive, resultsoriented, and detailfocused.
• Customerservice mindset with ownership of maintenancerelated issues.

How Prolacta benefits you

To drive the personal growth and business impact of our employees, we're committed to developing a supportive and enriching culture for everyone. From up to 100% healthcare coverage starting on the first day of the following month and 401(k) match, we value our employees' health and financial wellbeing. We offer four weeks PTO during your first year of employment and support our new parents with a generous time-off program. We encourage employees to participate in our employee affinity groups, take volunteer time off, and provide access to different educational opportunities.

What else do you need to know

Location: Split responsibilities between the City of Industry and Duarte locations

Schedule: Monday - Friday

Travel: Up to 5% car travel between locations may be required

FLSA: Non-Exempt

Depending on your residential location certain laws might regulate the way Prolacta manages applicant data. California Residents, please review our Privacy Notice for California Employees and Job Applicants for further information, this can be found on Prolacta.com on www.prolacta.com . By submitting your application, you are agreeing and acknowledging that you have read and understand the above notice.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to effectively communicate (e.g., talking/ hearing), walk, sit, use hands and fingers to handle, feel and reach things. The employee is occasionally required to taste, smell, stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Sedentary to light work; repetitive motions; pushing; pulling; visual acuity to prepare and analyze data and figures, transcribe, view a computer terminal.

EEO Statement

"Prolacta Bioscience, Inc. is an Equal Employment Opportunity Employer." Prolacta Bioscience, Inc. is committed to a proactive program of affirmative action and diversity development. The Company will continue to recruit, hire, train, and promote into all job levels without regard to race, religion, gender, marital status, familial status, national origin, age, mental or physical disability, sexual orientation, gender identity, source of income, or veteran status.