Operations Specialist

Bachelor's degree in a related field or equivalent and 5 years of professional experience

• Coordinate internal grants and awards program operations
• Coordinate research personnel administrative operations
• Serve as co-liaison to the UGA Postdoc Association (in conjunction with the Associate Director)
• Supervise and direct the Administrative Assistant in tasks related to the functions above and in tasks related to general office administrative support
• Assist the Associate Director with planning and implementing IGARP events and directing the Administrative Assistant in executing logistical details of campus engagement activities

• Excellent attention to detail and organizational skills.
• Professional written communication skills
• Knowledge of, and experience with, office processes and procedures.
• Excellent interpersonal and customer service skills.
• Experience with technology tools used to support office environments.
• Ability to coordinate multiple activities and meet departmental objectives and deadlines.
• Ability to work accurately and independently as well as with a team.
• Ability to maintain confidentiality and handle sensitive information.

• Use of a computer for long periods of time.
• Occasional lifting and transport of items that weigh at least 20 lbs.
• Sitting, standing, walking, bending, stooping, pushing, pulling.

• Manage deadlines, program timelines and SOP tasks
• Draft announcements and update webpages
• Create competition web forms
• Manage data and electronic files
• Consult with the Associate Director and answer inquiries
• Attend committee meetings to assist AVPR and Associate Director in charging the committees
• Send final notifications
• Co-monitor IGARP departmental email accounts, respond to inquiries and escalate to the Associate Director or AVPR for other questions or issues

• Manage and administer the Visiting Researcher/Scholar Program by processing VRS requests, managing database and documents, interpret and enforce policy, maintain regular communications with all stakeholders (faculty, visitors, immigration services, export control, departmental business offices
• Manage and administer the Postdoc Travel program by managing data and documents, create and monitor competition forms, complete preliminary initial matrix review before assigning to the Associate Director, propose faculty reviewers to the Associate Director and coordinating those reviews, create and present multiple funding scenarios working from the program budget, communicate with applicants and internal office contracts.
• Primary operator of IGARP's Office of Postdoc Affairs administrative processes, including postdoc offer letter review, UGA Jobs actions review and approval, administrative processing of postdoc salary requests, postdoc 5-year term review, postdoc appointment post-processing and assist the Associate Director with the annual NSD-NIH GSS Postdoc Survey
• In conjunction with the Associate Director, coordinate the administrative functions of the annual research scientist promotion process.

• Co-liaison to the UGA Postdoc Association, in conjunction with the Associate Director. Attend the Postdoc Association Executive Board monthly meetings to advice and report back on any issues or inquiries.

• Supervise and direct the Administrative Assistant in the administrative tasks related to the duties of the Operations Specialist and in tasks related to general office administrative support.
• Assist the Associate Director with planning and implementing IGARP events and directing the Administrative Assistant in executing logistical details of such events.
• Assist the AVPR and Associate Director with supervising the Administrative Assistant in executing logistical details of campus engagement activities.