Facilities Coordinator

The Federal Reserve Bank of San Francisco is seeking a Facilities Coordinator to serve out of the Los Angeles office, supporting the 2nd largest Federal Reserve Bank currency operation in the United States. As the Facilities Coordinator, you will provide direct support to the Facilities Management + Environmental Health and Safety (EHS) group in Los Angeles. This role will encompass a wide range of responsibilities, including support for engineering/facilities, EHS, and project operations.

The Facilities Coordinator will report directly to the District Senior Facilities Manager and work closely with stakeholders and leadership to analyze trends and data, identify operational gaps, develop and administer process and operational improvements, and continually evaluate and improve support performance. This role will assist and potentially lead special efforts and projects in support of our operations.

Our ideal candidate is someone that is a forward thinker, future focused and has a propensity in leveraging technology to enhance operations and improve overall efficiencies.

Location: Federal Reserve Bank Los Angeles Branch (100% on-site)

950 South Grand Avenue Los Angeles, CA 90015

Work Schedule: Monday - Friday on-site with flexible hours of 7:00AM-4:00PM or 8:00AM-5:00PM

Key Responsibilities:

• Provide direct facilities/engineering operations, EHS, and project support to the Federal Reserve Bank Facilities Management + EHS group in Los Angeles.

• Partner with key stakeholders, sometimes including external parties, to better understand customer facing tools and technologies, assess and address internal needs, and model the outcome of potential business strategies.

• Work with leadership to provide recommendations, insights, and tactical strategies into improving business line operations to include but not be limited to administrative support, communications, business continuity, information security, health and safety, real estate, and specialty projects.

• Model business strategies, develop forecasts and gap analyses, and design/implement efficient workflows to improve operations and resource utilization

• Lead or support projects and programs, act as the primary contact for engineers, facility managers, and stakeholders, and ensure seamless coordination across teams.

• Manage contracts, procurement, utilities, vendor screening, billing, event coordination, RFP support, and oversee contracted services such as janitorial operations.

• Analyze business data, maintain spreadsheets/databases, enhance tools like MS Teams and SharePoint, and drive performance improvements through audits and feedback.

Qualifications:

• Bachelor's degree or equivalent work experience

• 2+ years of relevant work experience

• Strong proficiency in MS Office Suite

• Demonstrated ability to oversee and execute multiple diverse projects timely

• Proven ability to collaborate, build relationships and influence individuals at all levels

• Strong organizational skills with the ability to perform well under pressure while managing multiple priorities with competing demand for resources

• Excellent written, oral, and interpersonal communication skills

Preferred:

• Advanced working knowledge of MS Office suite

• Experience working with Ariba/SAP and other billing and invoice systems

• Experience administering Integrated Workplace Management Systems (IWMS) or Computerized Maintenance Management Systems (CMMS).

• Experience with designing and creating Tableau or Power BI visualizations

• Experience with SharePoint and Web Design

• Project Management experience a plus

Base Salary Range: Min: $63,100 - Mid: $82,000 - Max: $100,900 (Location: Los Angeles)

Final salary and offer will be determined by the applicant's background, experience, skills, internal equity, and alignment with market data.

Benefits:

At the Federal Reserve Bank of San Francisco, we offer a wonderful benefits package including Medical, Dental, Vision, Pretax Flexible Spending Account, Paid Family Leave Care, Backup Child Care Program, Pretax Day Care Flexible Spending Account, Vacation Days, Sick Days, Paid Holidays, Pet Insurance, Matching 401(k), and an unheard-of Retirement / Pension.

The Bank is committed to providing reasonable accommodations to individuals with disabilities to participate in the job application or interview process, perform essential job functions and receive other benefits and privileges of employment. The SF Fed is an Equal Opportunity Employer. If you need any assistance or accommodations due to a disability, please let us know at sf.hr.recruitment@sf.frb.org.

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The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.

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